Bookkeeper/Executive Support For A Travel Company In The US - Part-Time

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Job Description - Bookkeeper/Executive Support For A Travel Company In The US - Part-Time

Client Information

This luxury travel company, based in Scottsdale, AZ, with offices in Laguna Beach (Orange County) and San Diego, California, specializes in curating unique travel experiences for individuals, families, and groups. They have strong global partnerships with renowned suppliers, granting their guests access to exclusive amenities and VIP experiences. With an extensive network spanning thousands of luxury hotels and tour operators, their focus is on building and nurturing these relationships. They often employ a collaborative team approach with multiple layers of quality control to ensure exceptional service in a fast-paced, dynamic travel environment.

Job Description

• Assist the co-owner with executive support. • Organize accounting documents and manage financial records. • Help process payments and reconcile commissions. • Set up and manage accounts with high-quality work. • Use MS Excel, QuickBooks, and CRM for efficient record-keeping. • Collaborate with the team on accounting tasks. •Taking emails and flagging them/forwarding them - basic admin •Work with supplier and set up accounts for them

Must Haves

• Minimum of 5-10 years of experience in bookkeeping and executive support.
• Proficiency in MS Excel, QuickBooks, and CRM tools.
• Understanding of payment processing and commission reconciliation.
• Strong organizational skills and attention to detail.
• Ability to work well independently and in a fast-paced environment.
• Good communication skills for working with teams and partners, especially suppliers.
• Capability to set up and manage accounts with quality control.
• Knowledge of basic accounting principles.
• Experience working with a Travel Agency

Nice to Haves

• Past experience in affiliate marketing.
• Additional certifications or training in accounting or bookkeeping.
• Familiarity with other accounting software.

Home Office Requirements

Please only apply for this role if you have the following home office requirements: · Perfectly working headset and webcam
· Stable internet connection of at least 5 Mbps to 15 Mbps
· Up to date computer system with a minimum of Windows 8 or Mac OS X
· Quiet room with no distractions or background noises
· A backup plan if the power goes out or if your internet connection becomes unstable during your shift Only applicants meeting the strict criteria above will be contacted.

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