Office / Studio Manager

Robert Plumb Collective is a dynamic construction services group known for its commitment to premium quality and innovation across the building, landscape, and manufacturing sectors. Among its 10 distinctive brands is Dangar Barin Smith, the acclaimed landscape architecture practice founded by renowned designer William Dangar in 1991. With a legacy of creating site-responsive, enduring landscapes that enhance built form, Dangar Barin Smith continues to lead the industry in both residential and commercial design.

As the practice enters an exciting new phase with a strong pipeline of projects, we are seeking a highly organised and experienced Practice Manager to help lead and support our talented team. This pivotal role is central to the smooth and efficient running of the practice, overseeing the administration, financial, and operational functions of the business. The Practice Manager plays a key role in maintaining and enhancing the systems and processes that underpin our day-to-day success.

About the role

• Part-time role - negotiable on hours
• Ideally 5 days per week (reduced hours, eg: 6 hours per day or school hours).
  

Practice Coordination & Administration:

• First point of contact for all enquiries with professionalism and efficiency.
• Manage client an consultant communications in line with agreed requirements.
• Respond to RFI’s, and prepare fee proposal documents for new project requests.
• Support Directors and Associates with research and general administrative tasks.
• Provide general assistance and support to Directors and Associates.
• Coordinate travel arrangements for Directors and team members.
• Maintain samples library.
• Plan and coordinate internal and external events, including team meetings, workshops, client meetings, and research events.
• Oversee relationships with service providers (e.g. cleaners, security, air conditioning, photocopier).

Finance:

• Preparation of invoices (monthly).
• Manage debtors (weekly).
• Accounts payable/receivable (weekly).

Project Management:

• Manage team resources each month and provide forecast to Directors.
• Provide ad hoc project management support.
• Brief internal and external resources to complete design works.

About you

• Previous experience in a similar practice management or office management role a must.
• Strong Office 365 skills.
• Indesign experience an advantage (training provided).

To apply for this role, please include a cover letter with your resume. We look forward to receiving your application!

Only applicants with full working rights in Australia will be considered for this role.