Administrative Assistant

Schedule
 
Monday, Wednesday, Thursday 8:30am-12:00pm & Tuesday 8:30am-4:30pm; 17.5 hours/week


Education Level
 
Degree or diploma in Business/Office Administration or equivalent


Career Level
 
3-5 years of office administration experience in a high-level and fast-paced enviornment








Job Description





Department, Unit or Project Description:

The Office of the Dean and Vice-President, Faculty of Health Sciences, works closely and collaboratively with other departments, faculties and universities as well as external companies and institutions to remain on the leading edge of global health and to maintain and project a professional commitment and responsibility to excellence, integrity and respect within health sciences.

Job Summary:

Reporting to the Manager, the Administrative Assistant provides administrative support for the university and clinical work of the Dean & Vice-President, FHS.
Accountabilities:

Coordinate the administrative duties associated with overseeing the Dean’s medical practice. This includes leading the implementation of new systems, privacy processes and clinical administrative procedures.
Working with the Manager, help to implement strategies for increased efficiency regarding the Dean’s medical practice.
Collaborate and communicate with medical professionals, patients and other stakeholders in order to achieve optimal patient care.
Provide first point of contact for patients and represent the intentions of the Dean in terms of communications with patients via phone, fax and email.
Maintain confidentiality and discretion regarding all patient-related and university information.
Working with the Manager and the team, help to support the function of a busy administrative office
Other duties as assigned by the Dean and the Manager that support university, Faculty and team goals and processes.
Qualifications:

Education: Degree or diploma in Business of Office Administration or Equivalent

Experience: 3-5 year’s office administration experience in a high-level and fast-paced environment

Assets:

Demonstrated knowledge and skills to foster a respectful and inclusive environment
Maintain confidentiality
Proven ability to exercise initiative, sound judgement and professionalism
Ability to interact with a diversity of individuals and institutions
Strong interpersonal, organizational & communication skills (both written and verbal)
Exceptional time management and organizational skills
Ability to manage competing priorities
Exceptional attention to detail and analytical skills
Able to work independently as well as in a team environment
Advanced computer skills for word-processing, spreadsheets, databases
Knowledge of Microsoft Office, Document Locator, Meditech and other hospital and university systems and processes

Should the successful applicant be a Unifor Unit 1 bargaining unit member, who meets the eligibility conditions of Article 19.02 of the Unifor Unit 1 Collective Agreement, then the Limited Term Assignment will be defined as a Career Growth Opportunity in accordance with Article 19 of the Unifor Local 5555 Unit 1 Collective Agreement.




How To Apply





To apply for this job, please submit your application online.




Employment Equity Statement





McMaster University is located on the traditional territories of the Haudenosaunee and Mississauga Nations and within the lands protected by the “Dish With One Spoon” wampum agreement.

The diversity of our workforce is at the core of our innovation and creativity and strengthens our research and teaching excellence. In keeping with its Statement on Building an Inclusive Community with a Shared Purpose, McMaster University strives to embody the values of respect, collaboration and diversity, and has a strong commitment to employment equity.

The University seeks qualified candidates who share our commitment to equity and inclusion, who will contribute to the diversification of ideas and perspectives, and especially welcomes applications from indigenous (First Nations, Métis or Inuit) peoples, members of racialized communities, persons with disabilities, women, and persons who identify as 2SLGBTQ+.

As part of McMaster’s commitment, all applicants are invited to complete a confidential Applicant Diversity Survey through the online application submission process. The Survey questionnaire requests voluntary self-identification in relation to equity-seeking groups that have historically faced and continue to face barriers in employment. Please refer to the Applicant Diversity Survey - Statement of Collection for additional information.

Job applicants requiring accommodation to participate in the hiring process should contact:

Human Resources Service Centre at 905-525-9140 ext. 222-HR (22247), or
Faculty of Health Sciences HR Office at ext. 22207, or
School of Graduate Studies at ext. 23679

to communicate accommodation needs.

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