Sourcing Coordinator

Job Field:
Procurement
Job Type:
Contract - 1-3 Months
Building Location:
Length of Assignment:
Contract 1-3 months

Who We Are

BGIS is a leading provider of customized facility management and real estate services. With our combined team of over 6, 500 globally, we relentlessly focus on enabling innovation through the services we deliver, while actively looking for new opportunities that will enable innovation for our clients’ businesses. Globally, we manage over 320 million square feet of client portfolios across 30,000+ locations in North America, Europe, Middle East, Australia and Asia.




Further information is available at www.bgis.com




Why Choose BGIS?

Whether you’re a seasoned professional or a recent graduate, we hire the best and brightest to inspire change for a sustainable future and drive innovation through best practices and technology within our communities and the real estate management services industry.

At BGIS, you will be part of a diverse, team-oriented workplace, with opportunities to drive your career development forward. Our goal is to ensure that our workforce is a reflection of the diversity that exists within the community in which we operate and serve. We offer a competitive and value-driven compensation and benefits package, great employee programs, a healthy work life balance, and more. Join our team and become part of a leading global corporate real estate company today!




SUMMARY

The Sourcing Coordinator is responsible for collaborating with Strategic Sourcing Category Managers on a multitude of Sourcing projects ranging from RFXs, contract management reviews and other supply chain management initiatives. Key activities include but are not limited to CBG client interviews, financial analysis and the modeling of proposals in the creation of Microsoft Word, Excel and PowerPoint communication summaries.

KEY DUTIES & RESPONSIBILITIES

Collaborates with Strategic Sourcing Category Managers to administer the lifecycle of supplier agreements/contracts.
Prepares all documentation required for contract execution accurately and in a timely manner.
Ensures that all contracts options and amendments are executed in accordance with the terms and conditions in a timely fashion.
Collaborates with the SCA team to track and secure document renewals applicable to the contract terms and conditions (i.e. option year renewals, insurance certificates, WSIB and CSST certificates renewals, bonding etc.).
Tracks and files project proposals and quotes, supplier correspondence and performance management- related information
Manages and coordinates the service level change process for vendor agreements – confirming pricing and scope, amending contracts as required, and interfacing with Finance to ensure modification to payment requirements.
Drafts and provides support in drafting amendments to vendor agreements.
Coordinates the contract renewal/evaluation process. This entails compiling and generating purchasing activity statistical reports and issuing required notices and communications to both Strategic Sourcing Category Managers and vendors.
Administers assigned vendor agreements including the planning and facilitation of proactive supplier business reviews
Administers assigned National Service Programs and liaises between BGIS Canada team members and CBG contacts within the National Service Programs.
Provides support to effectively implement sourcing department initiatives. This includes the maintenance of standardized templates such as for contracts, scopes of work, service level agreements, and Letters of Agreement (LOA).
Responsible for responding to inquiries made by internal and external stakeholders, including Facility Managers, Financial Controllers, Sourcing managers and vendors.
Resolves invoice discrepancies
Maintains contract depository
Supports the Purchase Order Administrator in their duties
Other duties as assigned

MINIMUM EDUCATION: Community college diploma or equivalent training (e.g. RPA, CET)

JOB-RELATED EXPERIENCE: More than one year up to three years

Knowledge & Skills

College diploma in business or other relevant program
Additional training in contract law
1 – 3 years related experience
Experience with contract negotiations and administration
Computer proficiency in MS Word, Excel, PowerPoint and Outlook, Proficiency with Oracle or RealSuite application is an asset.
Strong interpersonal skills.
Excellent business writing skills, technical writing skills an asset
Excellent communication skills (both written and verbal).
Strong customer focus.
Ability to work both independently and in a team environment.
Strong organizational skills, with the ability to multi-task under deadline pressure.
Attention to detail.

Licenses and/or Professional Accreditation

Experience as a paralegal or legal assistant, familiarity with contract law in a corporate/commercial setting and contracts administration is an asset

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