Payroll & HRIS Coordinator

Position Summary 

The Payroll & HRIS Coordinator serves as a key partner to the Senior HRIS & Payroll Specialist, ensuring the accuracy and compliance of multi-jurisdictional payroll while developing deep technical expertise in HRIS systems.

This role is ideal for someone with exceptional attention to detail, a proactive mindset, and a strong interest in optimizing systems and processes—particularly within UKG reporting and workflows.

Key Responsibilities

 Payroll Execution & Compliance

• Support end-to-end semi-monthly payroll processing for U.S. and Canadian employees, ensuring accuracy and compliance with all applicable regulations


• Act as a liaison with federal, state, and provincial agencies to establish and maintain tax accounts


• Process wage garnishments, child support orders, and off-cycle payrolls (e.g., terminations, bonuses) with a high level of confidentiality


• Assist with year-end reporting, including T4s, ROEs, and W-2s

HRIS Support & Reporting

• Partner with the Senior Specialist to build and maintain ad hoc reports and dashboards (e.g., turnover, headcount, compensation metrics)


• Support benefits administration, including open enrollment and employee life events, in collaboration with HR Business Partners


• Conduct regular data audits within UKG to ensure data integrity and identify automation opportunities


• Assist in modeling, testing, and troubleshooting HR processes such as performance management and salary planning


• Stay current on UKG enhancements and relevant legislative changes through ongoing training

Qualifications & Skills

• 2–3 years of payroll experience; exposure to both U.S. and Canadian payroll is strongly preferred


• Experience with UKG (UltiPro) is an asset


• Post-secondary education (Associate’s degree or higher preferred)


• Advanced Excel skills (e.g., VLOOKUPs, pivot tables) and comfort working with complex systems


• Strong analytical and problem-solving skills with the ability to identify data discrepancies and process gaps


• Confidence to challenge existing processes and recommend improvements


• Excellent communication skills with the ability to handle sensitive information professionally


• Strong organizational skills with the ability to manage multiple priorities in a fast-paced environment


• Ability to work both independently and collaboratively

Additional Responsibilities

• Perform other duties as assigned in support of the HR and Payroll function