Project Management Office Associate

Walaris designs and develops AI-driven, software-defined, and hardware-enabled autonomous systems for defense and security applications. Our software platform uses artificial intelligence, sensor fusion, and edge computing to provide real-time situational awareness for air, land, and sea domains, enabling rapid decisions at machine speed. Our cutting-edge technology is utilized by customers across the defense, national security, government, marine, and critical infrastructure protection markets worldwide.

At our office in Nuremberg, we are looking for a Project Management Office Associate (m/f/d) starting as soon as possible. This will be a part-time (20-30 hours per week) position.

Responsibilities

Procurement

• Execute and optimize the project and operational procurement processes, including requirements planning, inquiries, bid comparison, ordering, delivery tracking, and claims handling
• Oversee the selection, evaluation, and development of supplier relationships + manage price and contract negotiations with and prepare confidentiality agreements for suppliers
• Monitor delivery deadlines and quality, initiating corrective actions in case of deviations
• Support in inventory planning, minimum stock levels, and disposition + maintenance of item and supplier data in internal systems
• Oversee the goods receipt inspection process

Logistics

• Organize and plan the shipping of exhibition goods to trade fairs and demonstrations, as well as manage general packaging and shipping activities, such as creation of delivery notes
• Prepare and execute international shipments, such as the preparation of ATA Carnets

Order and Project Processing

• Gather project status information from internal stakeholders to prepare project reports and track deadlines within projects
• Support in the preparation of quotations
• Monitor delivery dates with customers as part of order processing

• Completed commercial training (e.g., industrial clerk, wholesale and foreign trade management clerk) or comparable qualification with several years of experience in procurement or a similar commercial role, ideally in a small or medium-sized enterprise
• Good knowledge of procurement, materials management, and basic logistics
• Confident handling of quotations, pricing, terms, and delivery conditions
• Basic knowledge of contract law and general terms and conditions (GTC) in the context of procurement and supplier contracts
• Proficiency in MS Office (especially Excel) and ERP systems
• Understanding of cost accounting and economic efficiency (e.g., for evaluating potential savings) is preferred
• Experience in the security industry, defense industry, or aviation is preferred

• Ability to work independently and take responsibility, including prioritization of tasks and leading negotiations
• High sense of responsibility for costs, quality, and the company’s delivery capability; willingness to continuously improve processes
• Structured, careful, and reliable working style with high accuracy in numbers, deadlines, and contracts
• Fluent English skills for communication with international suppliers and internal stakeholders

Join our mission and become part of an innovative, dynamic team! At Walaris, you’ll play a vital role in saving lives and safeguarding local and national security by harnessing the power of cutting-edge technologies. This is your chance to break new ground and take on meaningful responsibility as you help develop and deploy industry-defining solutions.

We offer creative freedom, competitive compensation, and a fast-paced, collaborative environment where your ideas and contributions truly matter.

If you’re ready to make an impact, we invite you to apply by submitting your cover letter, resume, and transcript through our online application form.