Project Management Officer

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Job Description - Project Management Officer

Summary

The Project Coordinator will support the execution of the Enterprise Modernization Program to ensure it stays on plan and within budget. This role will ensure the necessary governance processes and artifacts are in place and effective. Additionally, the Project Coordinator will oversee the organization and success of various workshops, meetings, and events throughout the program. This individual will work closely with internal and external stakeholders and must demonstrate professional knowledge to ensure the highest quality of work products and deliverables.

Responsibilities

  • Program Governance
  • Liaise with the PMO Leads to develop process workflows and tools
  • Implement and support new processes
  • Organize and attend governance meetings, prepare agendas, and document notes and actions
  • Maintain an up-to-date and orderly program file structure
  • Collaborate with communications colleagues to ensure SharePoint provides necessary program information
  • Project Coordination
  • Assist in the development of project plans and schedules
  • Ensure project plans and trackers are updated and maintained
  • Coordinate sessions checking delivery progress, making sure that deadlines are understood, teams are tracking towards them, and meeting target dates
  • Support the Enterprise Modernization PMO Leads in planning and coordinating communications across multiple workstreams and projects
  • Workshops and Events
  • Manage a calendar of events and workshops from scheduling to logistics
  • Set up virtual or face-to-face meetings and workshops.
  • Manage logistics for workshops and regular meetings.
  • Own the scheduling process with workshop participants.
  • Evaluate the success of workshops and submit reports.

Qualifications

6+ years degree and/or relevant experience in project coordination

Strong interpersonal skills with experience in coordinating teams

Well-organized with strong multi-tasking skills

Strong written, verbal, and presentation skills

Self-starter with the ability to work both independently and collaboratively

Proven success in a corporate setting, working with all levels of management

Proficient in Microsoft Office

Experience with Jira, Confluence, SharePoint, and PPM tools (preferred)

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