Senior Programme Officer, SHARE

Date: 30-Nov-2020
Location: Jakarta, East Asia, ID
Company: British Council
The British Council builds connections, understanding and trust between people in the UK and other countries through arts and culture, education and the English language.



We work in two ways – directly with individuals to transform their lives, and with governments and partners to make a bigger difference for the longer term, creating benefit for millions of people all over the world. We help young people to gain the skills, confidence and connections they are looking for to realise their potential and to participate in strong and inclusive communities. We support them to learn English, to get a high-quality education and to gain internationally recognised qualifications. Our work in arts and culture stimulates creative expression and exchange and nurtures creative enterprise. We connect the best of the UK with the world and the best of the world with the UK.



These connections lead to an understanding of each other's strengths and of the challenges and values that we share. This builds trust between people in the UK and other nations which endures even when official relations may be strained. We work on the ground in more than 100 countries. In 2019-20 we connected with 80 million people directly and with 791 million overall, including online and through our broadcasts and publications.



Payband: 6/G

Department: AES

Contract type: Fixed-term Contract for 24 Months



Role Purpose

Purpose of Senior Programme Officer job is to supports the successful delivery of the co-funded EU Support to Higher Education in ASEAN Region (EU SHARE). Postholder will provide project management supports and coordinate internal and external resources. In doing so, adheres to British Council’s standards for project, contract, and financial and client management.



Opportunities and Challenges

Working with a professional and supportive team and an organisation with a culture on professional development; chance to organise some of the most exciting, engaging and high-quality events in the Higher Education sector across ASEAN; large, complex and strategic programmes require control processes, therefore, you will need to quickly familiarise yourself with British Council and EU compliance policies and support awareness with the rest of the team.



Main Accountabilities

The Senior Programme Officer is accountable to the Programme Manager in support of successful delivery of the EU-funded SHARE programme.



Compliance with British Council and EU standards and systems

Manage information created and received in compliance with the British Council’s information management standards, policies, the UK data protection principles, EU and local legislation; work with the Programme Manager to ensure effective mechanisms for project office management and effective and compliant systems in place, including procurement management, IT solutions, information management, ensuring overall office functionality and to meet audit and ISO requirements.



Programme Management standards

Deliver events management and logistical arrangements that are delivered effectively and to British Council standards and expectations; Policy Dialogue events are managed, arranged, and facilitated to the standards of client and the British Council; provide all relevant logistics support in line with corporate standard such as (gather quotation references, etc.)



Sound Financial Management

Support the Programme Manager to ensure sound financial management and planning aspects of the programme: working with the Finance Manager/Officer to oversee external and internal reporting, budget management and forecasting and client (i.e. the EU) invoicing.




Programme Administration

Support management of the project office/s, including coordinating the expected Programme Office move to ASEAN Secretariat; general administrative tasks including taking minutes, handling logistics of events or meetings (venue, ticket and hotel booking, catering and vendor, etc) including digital/remote meetings; support in record management of contracts with partners, suppliers, consultants and maintain database in accordance with Data Protection standards; attend meetings with partners and beneficiaries and follow up any action points, including taking meeting notes and recordings actions/decisions.



Requirements

Candidate must have the right to live and work in the country in which the role is based
Criminal record check required and additional HR screening
The job may require some occasional business trips nationally and internationally within the ASEAN region. It could involve occasional weekend / evening work
Must be fluent in English and Bahasa Indonesia
Has proven experience on event and logistical management which demonstrate ability to manage large, complex projects; planning and coordinating activities alongside multiple stakeholders in a short period of time
Has significant experience in event management, planning and implementation



Benefits

Medical insurance (inpatient, outpatient and dental), life insurance and BPJS
Personal Accidents and Term Life Insurance (Global 24 hrs a day/7 days a week)
Professional development opportunities
Medical insurance (inpatient, outpatient), life insurance and BPJS



Special Note

The hiring position is subject to final signing of the Head Contract with the client i.e. the EU




Closing Date: 14 December 2020, Monday - 23:59 PH TIME (GMT +8)



A connected and trusted UK in a more connected and trusted world.



Equality Statement



The British Council is committed to a policy of equality and to valuing diversity and is keen to reflect the diversity of the societies in which we work at every level within the organisation. We welcome applications from all sections of the community. We aim to abide by and promote equality legislation by following both the letter and the spirit of it to avoid unjustified discrimination, recognising discrimination as a barrier to equality of opportunity, inclusion and human rights. All staff worldwide are required to ensure their behaviour is consistent with our policies.

The British Council has Disability Confident Employer Status. We offer a guaranteed interview scheme for disabled applicants who meet the essential criteria for the role. Applicants are encouraged to highlight any specific requirements or adjustments needed to enable participation in the recruitment process.




The British Council is committed to safeguarding children, young people and adults who we work with.



We believe that all children and adults everywhere in the world deserve to live in safe environments and have the right to be protected from all forms of abuse, maltreatment and exploitation as set out in article 19, UNCRC (United Nations Convention on the Rights of the Child) 1989.



Appointment to positions where there is direct involvement with vulnerable groups will be dependent on thorough checks being completed; these will include qualification checks, reference checks, identity & criminal record checks in line with legal requirements and with the British Council’s Safeguarding policies for Adults and Children.



 If you have any problems with your application please email [email protected]

Read Less