We are on the lookout for a capable Executive Assistant - Maynooth University to join our vibrant team at UniJobs Limited in Kildare, Co. Kildare.
Growing your career as a Full Time Executive Assistant - Maynooth University is a fantastic opportunity to develop competitive skills.
If you are strong in critical thinking, people management and have the right personality for the job, then apply for the position of Executive Assistant - Maynooth University at UniJobs Limited today!
Unijobs on behalf of our client, Maynooth University are currently seeking a temporary Executive Assistant to join the School of Business to assist in the administration and support of the school in industry engagement. The successful candidate will work as part of a team reporting to the Head of School and their delegates. This is a challenging position in a busy office and the candidate must be able to demonstrate an ability to work accurately under pressure and be able to deal with industry at the appropriate level. The person must be discreet, trustworthy, have a strong business acumen, and capable of dealing with confidential material.
Principal Duties
Administrative and other duties include:
- Provision of support for the School of Business to engage with its aim of being engaged with industry;
- Supporting the administration of engagement related activities in consultation with the Head of School aligned with the Schools engagement strategy;
- Supporting interaction between the School and university systems as appropriate;
- Assisting in managing of events for the School in the area of career supports for students and industry-related events;
- Actively exploring and developing multimedia content for publication on the School website and other social media outlets;
- Sourcing and cultivating industry partnership relationships with the School of Business;
- Dealing with requests for information from organisation, resolving the issue independently, or referring the request to appropriate university support systems as appropriate;
- Data entry and other use of University systems;
- Supporting quality assurance and accreditation activities;
- Other administrative and organisational tasks as may be required from time to time and allocated by the Head of School or designates.
The ideal candidate will have:
- Experience of working in a collegial manner to build and maintain effective working relationships with colleagues across the university in line with the university's principles and values of 'collegiality, transparency and trust ̍.
- Experience of working in university administration in a careers or industry related role;
- Excellent IT skills in particular MS Office suite, web content development, electronic file management and the ability to work with highly detailed spreadsheets;
- An ability to learn how to use new information systems effectively e.g. University databases, local I.S. management systems etc.;
- An ability to effectively liaise with industry, academic staff, occasional lecturers, students and other external stakeholders in a professional manner and maintain the highest professional standards;
- Proactive approach to undertaking tasks and ability to receive and act upon task and performance related feedback;
- A positive, constructive and friendly approach to communication with internal and external stakeholders, especially students, faculty and university colleagues;
- An ability to exercise discretion with sensitive managerial and ethical data and documentation;
- Experience of working in a third level education environment;
- Excellent time management skills with experience of working in a pressurised environment and experience of working to deadlines in a busy office environment;
- Have an ability to multi-task with a commitment to working as part of a team;
- Experience of promotion of student and industry events - via event organisation, advertising and social media.
- An ability to develop administration procedures that effectively manage the evolving needs of our student and staff community.
- A flexible approach in handling a variety of tasks, occasionally outside standard office hours.
- An ability to interact on student and research engaged projects with other University departments.
- Demonstrated capacity to communicates with empathy, 'dignity, respect and care for the individual' in line with the university's principles and values of 'equality, inclusiveness and social justice.
Salary Scale: €26,000 - €34,000 per annum
Contract Duration: 3 Months
Benefits of working as a Executive Assistant - Maynooth University in Kildare, Co. Kildare:
● Excellent benefits
● Advancement opportunities
● Competitive salary