Materials Co-ordinator (Switchgear Project Delivery)

icon building Company : Vertiv
icon briefcase Job Type : Full Time

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Job Description - Materials Co-ordinator (Switchgear Project Delivery)

Scope of Job:      The creation, organisation and management of project documents, schedules and any other information required to provide accurate materials purchasing data to the procurement department.

Fundamentals of the Job

  • Interpretation of design drawings and schedules to enable the correct selection and requisition of materials 
  • Production of project sized “bill of materials” schedules.
  • Decision making where new products and services are concerned
  • Reviewing current products and proposing innovation 
  • Working to a budget and ensuring best value to the business.
  • Making sure products/services get delivered on time and meet the required standards.
  • Monitoring of existing stock to ensure best value to the business
  • Quick reaction to market changes
  • Managing project size BOM from design drawings to project delivery.
  • Managing and maintaining internal requisition/purchasing data tracking tool.
  • Assist in developing internal requisition/purchasing data tracking tools.
  • Develop good working relationship with all direct team members, and other department members within the business.
  • Placing materials requisitions via phone, email and ERP system ensuring accurate information is provided, to meet delivery criteria.
  • Generating and managing procedural documentation for materials movement.
  • Attend and participation in relevant ERP meetings to provide and receive troubleshooting information
  • Coordination with the stores and logistics teams to track deliveries and manage/mitigate delays.
  • Maintain clear and accurate operational documentation for audit and control procedures, in addition to timely and accurate up to date materials tracking records and data.
  • Assist in the preparation of O&M manuals
  • Assist with the day-to-day coordination and management of relevant operational activities.
  • Assist in the preparation of project programmes and progress reports.
  • Ensure compliance with company standards and procedures. and highlight any shortcomings or poorly prepared documentation to senior management.
  • Assist management in the preparation of operational performance and strategic plans and programmes.
  • Identify problems or issues in existing processes and systems and assist in resolving them in quick and timely manner.
  • Endeavour to ensure that all Health & Safety standards are adhered to.
  • Proactively participate in the delivery of management reporting systems including Cost control, Progress reporting, Health & Safety, Quality, Environmental issues ensuring compliance to company standards.

The successful candidate will be able to demonstrate the below qualities:

  • Excellent word processing and IT skills, including knowledge of a range of software packages MS Excel, Word & Outlook, and other relevant software tools.
  • Good organisational skills
  • Excellent time management
  • Excellent communication skills
  • Experience of procurement systems
  • Works well under pressure
  • Be able to prioritise multiple tasks
  • Excellent people skills
  • Strong negotiation skills
  • Relationship building and management skills
  • Understanding and knowledge of the industry 
  • Previous experience of procurement methodologies and best practices. 
  • Willingness and ambition to learn new skills 
  • Having good written and verbal communication abilities
  • Be able to follow instructions
  • Be polite and courteous
  • Be able to work independently
  • Team player, being able to work with more than one team
  • Being flexible and proactive
  • Good Attention to detail
  • Ideally have 5 GCSE’s (or equivalent) including Maths, English, Science & 2 others.
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