Logistics Coordinator

Base: Zeeco's Lissone office, Milan area

Introduction to Zeeco

Zeeco is a global leader in combustion and environmental solutions, renowned for our expertise in designing, engineering, and manufacturing advanced burners, incinerators, and environmental control systems. Serving a wide array of industries such as oil and gas, petrochemicals, and power generation, we deliver innovative technologies that enhance operational efficiency, safety, and environmental compliance.

At Zeeco, we foster a dynamic work environment driven by a strong culture and supportive leadership that promotes growth and encourages new ideas. Our commitment to technical excellence and client-focused solutions ensures that every decision we make is geared towards providing personalized service and addressing complex challenges. We also prioritize our community, the environment, and each other, creating a team environment where excellence is not just a goal but a way of life. Join us and contribute to our mission of driving sustainable performance across the globe.

• As a Logistics Coordinator at Zeeco Italy, you will play a critical role in ensuring the seamless execution of freight operations and compliance requirements. You will manage logistics processes, liaise with third-party providers, and support cross-departmental operations, ensuring our internal and external customers receive the highest levels of service.

• Freight Solutions: Source cost-effective freight solutions to meet the daily operational requirements of all Zeeco departments.
• Data Management: Utilise reporting and booking tools to manage logistics data and support day-to-day operations.
• Third-Party Coordination: Liaise and negotiate with third-party logistics providers to secure competitive rates and service levels.
• Shipment Coordination: Oversee freight shipments from collection to delivery, ensuring they meet internal and external customer requirements.
• Documentation Compliance: Collaborate with internal departments to ensure shipping documentation is accurate and compliant with customs regulations.
• Certifications: Liaise with local Chambers of Commerce to apply for and secure necessary shipping certifications.
• Invoice Processing: Support freight pay processes by raising purchase orders using Sage software, ensuring invoices are processed in a timely manner.
• Issue Resolution: Communicate and resolve any shipping or transportation issues with relevant departments.
• Cost Reduction: Identify and support logistics cost-saving initiatives and cross-functional improvements.
• Reporting: Assist in preparing month-end reporting, including EU Intrastat submissions.
• Service Provider Reviews: Participate in meetings with freight and transportation service providers to review performance.
• Internal Collaboration: Work with Project Managers to understand logistics requirements and provide tailored solutions.
• Supplier Engagement: Communicate with suppliers to gather essential shipment-related information.

• Experience: At least 2+ years in a logistics-based role.
• Customer-Focused: Motivated to deliver exceptional customer satisfaction.
• Detail-Oriented: Strong attention to detail for understanding logistics requirements and completing documentation accurately.
• Communication Skills: Fluent in both Italian and English (written and verbal), with the ability to communicate effectively across departments and with external partners.
• Technical Skills: Proficiency in Microsoft Office, particularly Excel, is mandatory.
• Critical Thinking: Ability to identify potential issues in logistics processes and develop proactive solutions.
• Self-Starter: Resourceful, motivated, and capable of working independently.
• Team Player: Collaborative and able to work effectively within cross-functional teams.