OPERATION SERVICES ADMIN - Urgent

We are looking for an organized OPERATION SERVICES ADMIN to join our awesome team at WEALLNET in Vietnam.
Growing your career as a Full Time OPERATION SERVICES ADMIN is an amazing opportunity to develop relevant skills.
If you are strong in critical thinking, people management and have the right personality for the job, then apply for the position of OPERATION SERVICES ADMIN at WEALLNET today!

WEALLNET is a brand new experience agency that exists to reimagine what an experience can be. We do that by pushing the boundaries of what’s possible in every format — virtual, live or hybrid. Born out of smart insights and built creatively with a content-first approach, our vision is imaginative and engaging, innovative beyond expectation, and flawlessly executed. Each and every day we are driven to do one thing: Live Extraordinary. At the core of our agency is our people - a dedicated team of engineers, creative innovators, world-class futurists, operational experts and business partners. And we’re looking for motivated, ambitious team players to join us. As Operation Services Manager you make the all department function on a daily basis. You’re a communication channel between departments, a translator, a time manager and a caretaker of costs, workflow and troubleshooting. Also a listening ear and a supporting voice.
Accountabilities
· Attending weekly 'Operations' meeting to assess the week ahead and to go through live projects and identify any issues.
· Resourcing creative teams for all projects in conjunction with Creative Directors and project leaders.
· Traffic-ing workflow through the department.
· Having an awareness of overall agency work-flow and anticipating problems and creative requirements accordingly.
· Advising project leaders on time allocations.
· Growing Freelance Database
· Monitoring actual time against bookings.
· Setting up freelance staff on new projects.
· Ensuring freelance contracts are in place.
· Finding, interviewing, recording potential new freelancers/suppliers and negotiating rates.
· Connecting with recruitment agencies.
· Helping find new interns.
· Setting up new team members (trainees/new staff/new freelancers)
· Developing better work practices where applicable and keeping abreast of new systems, technologies.
· Working with and helping to evolve, existing management systems.
· Overview of purchase order process
· Managing all local marketing collateral.
· Supporting sales and account tea during KOL and clients process.
· Keeping a finger on the pulse of the team and supporting manager with 'people' issues.
Supporting C-level
· Regular meetings to translate and ensure quality, workflow, morale etc. are in good order.
· Advice during annual review process.
· Keeping C-level informed of any issues via regular catch up sessions.
What kind of person are you?
· You have a warm positive attitude
· Good people skills for the difficult moments as well as the easy ones
· You have proven organisational skills
· You have proven understanding of our business or very similar ones
· You can often foresee upcoming issues and can discuss fairly with your manager
· You are unfazed by a little pressure and enjoy the energy of a team
· You will have a minimum of 2 years’ experience and are bilingual in your native Vietnamese and English

Benefits of working as a OPERATION SERVICES ADMIN in Vietnam:

● Excellent benefits
● Company offers career progression opportunities
● Competitive salary