Project Administration Specialist

At Uni Systems, we are working towards turning digital visions into reality. We are continuously growing and we are looking for a Project Administration Specialist to join our UniQue team.

What will you be doing in this role?

• Capture requirements, design, document processes and implement various project administration support solutions following agreed action plan.
• Develop the required number of solutions to monitor and repor project estimations, service monitoring (funds usage – funds remaining) reporting requirements.
• Monitor organizational Level Agreements and funding transfers and purchase requisitions for investments and expense costs.
• Monitor licencing and hardware requirements and usage.
• Maintain and update the created tools and trackers in order to provide required reports.
• Monthly update of the data to provide execution update report for reporting area.
• Update dashboards to assist with viewing and understanding of report data.

What do you need to succeed in this position?

• Bachelor’s degree in a relevant field.
• At least 3 years of experience in Microsoft Excel using advance functionalities to automate tasks, analyse data and create reports and dashboards.
• Experience in Advance Formulas like VLOOKUP, INDEX/MATCH, UMPRODUCT, and other array formulas to perform intricate calculations.
• Experience in Data Analysis and Visualisation tools like pivot tables, charts, and dashboards to summarize, analyse, and present data in a clear and easy-to-understand format.
• Prior experience write and edit macros and VBA (Visual Basic for Applications) scripts to automate repetitive tasks in Excel.
• Proven data management experience in Excel, clean, sort, and filter large datasets to make them more manageable.
• Ability to integrate Excel with other platforms and data sources. (Jira, ServiceNow and SharePoint integration would be seen as an asset)
• English language skills(C-level, written and spoken).

Desirable:

• Minimum of 3 years experience with Microsoft SharePoint 2019, specifically with Workflow and Automation for designing and building automated processes for tasks like document approvals, requests, and data routing.

At Uni Systems, we are providing equal employment opportunities and banning any form of discrimination on grounds of gender, religion, race, color, nationality, disability, social class, political beliefs, age, marital status, sexual orientation or any other characteristics. Take a look at our Diversity, Equality & Inclusion Policy for more information.