Project Coordinator

Spektrum have a wide range of exciting opportunities in several global locations.  We are always looking to add great new talent to our team and look forward to hearing from you.

Spektrum supports apex purchasers (NATO, UN, EU, and National Government and Defence) and their Tier 1 supplier ecosystem with a wide range of specialist services. We provide our clients with professional services, specialised aerospace and defence sales, delivery, and operational subject matter expertise. We are looking for personnel to join our team and support key client projects.

Who we are supporting 

The NATO Communication and Information Agency (NCIA) is responsible for providing secure and effective communications and information technology (IT) services to NATO's member countries and its partners. The agency was established in 2012 and is headquartered in Brussels, Belgium.

The NCIA provides a wide range of services, including:

• Cyber Security: The NCIA provides advanced cybersecurity solutions to protect NATO's communication networks and information systems against cyber threats.


• Command and Control Systems: The NCIA develops and maintains the systems used by NATO's military commanders to plan and execute operations.


• Satellite Communications: The NCIA provides satellite communications services to enable secure and reliable communications between NATO forces.


• Electronic Warfare: The NCIA provides electronic warfare services to support NATO's mission to detect, deny, and defeat threats to its communication networks.


• Information Management: The NCIA manages NATO's information technology infrastructure, including its databases, applications, and servers.

Overall, the NCIA plays a critical role in ensuring the security and effectiveness of NATO's communication and information technology capabilities.

The program

Assistance and Advisory Service (AAS)

The NATO Communications and Information Agency (NCI Agency) is NATO’s principal C3 capability deliverer and CIS service provider. It provides, maintains and defends the NATO enterprise-wide information technology infrastructure to enable Allies to consult together under Article IV, and, when required, stand together in the face of attack under Article V.

To provide these critical services, in the modern evolving dynamic environment the NCI Agency needs to build and maintain high performance-engaged workforce. The NCI Agency workforce strategically consists of three major categorise's: NATO International Civilians (NIC)'s, Military (Mil), and Interim Workforce Consultants (IWC)'s. The IWCs are a critical part of the overall NCI Agency workforce and make up approximately 15 percent of the total workforce.

Role ID – C004840

Role Duties and Responsibilities

As a project coordinator, you will assist the Project Management, Plans & Requirements team in planning, organizing, and executing various initiatives for our wide range of Customers. You will manage timelines, oversee administrative tasks, and collaborate with team members aswell as internal teams and external companies to ensure projects meet milestones and deliverables. The role requires effective communication with stakeholders and the ability to utilize project management tools to track progress and handle integrations. By supporting project life cycles from initiation to completion, you will contribute to organizational success.

• Scheduling and timelines. Oversee project schedules, milestones, and deadlines while coordinating meetings with team members and stakeholders.


• Project documentation. Manage workflows, update deliverables, and ensure proper documentation throughout the project life cycle.


• Risk management. Identify and address potential risks, ensuring seamless project progress and integrations.


• Administrative tasks. Handle procurement, resource allocation, and communication with stakeholders

Essential Skills, Experience and Certifications

• The successful applicant must have previous experience as a Project Coordinator/ Project Manager. This is a dynamic role and the successful candidate should have previous hands-on experience, not just office based remote management and coordination of Projects.


• Professional certification in Project management certification (Prince II practitioner preferred).


• Work experience. 5-10 years of experience in project coordination or related roles.


• Technical skills. Proficiency in Microsoft Office, project management software, and scheduling tools.


• Soft skills. Excellent communication skills, problem-solving abilities, and strong organizational and time management skills.

Working Location

• Brunssum, Netherlands

Working Policy

• Hybrid (75%/ 25% offsite)

Travel

• Some travel to other NATO sites may be required

Security Clearance

• Valid National or NATO Secret personal security clearance

We never know what new opportunities might be just over the horizon. If this opportunity isn't for you, please feel free to send us your resume anyway and be the first to know if something suitable for your skills and experience comes up.