Account/Admin Officer

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Job Description - Account/Admin Officer

Job Description

  • Review and approve of supplier’s invoices and supporting documents against invoice processing checklist to establish completeness and validity of details.
  • Keeping track of all payments and expenditures, purchase orders, invoices, statements, etc.
  • Preparing analyses of accounts and producing monthly reports
  • Ensure statutory deductions (WHT) on vendor payments are recognized into the relevant ledger accounts and processing of same within the statutory deadline.
  • Management of Vendors records, Payment schedule &Vendor accounts reconciliation.
  • Ensure vendors sub ledger accounts are reconciled to the general ledger on monthly basis.
  • Maintain ageing report of debt and outstanding payments to suppliers.
  • Maintain an accurate and up to date record of all invoices received from suppliers/vendors.
  • Continuing to improve the payment process
  • Tracking of expenses and disbursement of funds.
  • Maintaining general ledgers and journals.
  • Preparation of daily expense report.
  • Computation & Remittance of Consumption Tax, VAT, Pension and P.A.Y.E
  • Recording / keeping of bank, cash and transfer vouchers.
  • Ensuring appropriate approval before disbursing of funds.
  • Verifying receipts and reconciling with approved expense.
  • Prepare financial reports.
  • Prepare staff payroll.
  • Handling of office impress; its disbursement and requisition.
  • Procuring and managing of Office supplies by ensuring its adequate utilization.
  • Use of accounting software and complex excel templates.
  • Must have basic knowledge in Microsoft Word and Excel.
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