Executive Assistant GS

icon building Company : Weassist.Io
icon briefcase Job Type : Full Time
icon remote-alt Remote / Work from Home

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Job Description - Executive Assistant GS

Executive Assistant - Remote - 

$10,800-$13,200 /yr

WeAssist, founded by Reef Colman just four years ago, is nothing like other staffing agencies; we're a dynamic recruiting firm dedicated to creating equally advantageous opportunities in the world of business. With a team of over 50 members, we bridge the gap between American companies seeking quality talent and skilled professionals around the globe in need of reputable and stable employers. What sets us apart is our unwavering commitment to our people, offering comprehensive benefits, skill development, personal growth, community involvement, prizes, and a commitment to making a positive impact by supporting initiatives like building schools, feeding the homeless, and advancing education. Join us at WeAssist, where outsourced professionals thrive!

About the company we are hiring for: The client is a well-established entrepreneur, podcast host, and influential coach who has pioneered a transformative tool designed to help businesses and individuals unearth their intrinsic purpose. From empowering Fortune 500 companies to supporting individual entrepreneurs, the founder's impact extends across diverse landscapes. Providing tools that deepen understanding, and offer practical utility is at the heart of this company, transforming both businesses and personal relationships alike. Beyond the innovative tool, the team culture mirrors the founder's coaching mindset, fostering an environment of friendliness, positivity, and collective growth. Engaging in shared learning experiences, the team creates a space where each member feels valued, contributing to the company's continued success.

Our client's core values are:

  • Love What We Do
  • Curiosity
  • Focus
  • Taking Ownership
  • Have Fun
  • Provide Impact
  • Be a Trusted Source
  • Relentless
  • Results Driven
  • Resourceful
  • Unapologetic
  • Collaborative
  • Growth Mindset
  • Just Ask

Mission of Executive Assistant: As the Executive Assistant, your mission is to streamline and enhance the client's efficiency by being a proactive, detail-oriented, and a forward-thinking partner. Acting as a strategic support pillar, you will focus on optimizing the client's time for meaningful connections, creative endeavors, and collaborations. The ideal candidate will stay one step ahead, acting as a reliable filter for tasks and responsibilities, allowing the client to concentrate on scaling the business.

Your responsibilities include:

  • Project Management:
    • Summarize and update the team on activities and deadlines.
    • Anticipate potential issues and stay aware of ongoing projects.
    • Host and prepare agendas for meetings, ensuring progress is communicated effectively.
  • Email Management: 
    • Efficiently manage the client's email inbox and responding to emails on behalf of the client, ensuring timely and appropriate actions.
    • Learn and write in the client's voice for effective communication.
  • Calendar Management:
    • Organizing schedules, meetings, event appointments, workshops, and reminders.
    • Utilize color-coding templates for organization.
  • Podcast Management:
    • Reach out and schedule guests for podcasts.
    • Facilitate the client's participation in other podcast opportunities.
  • Social Media Management:
    • Manage LinkedIn outreach to coaches and events.
    • Identify key connections to create impactful campaigns.
  • Speaking Engagements:
    • Coordinate seamless logistics for speaking events, manage travel arrangements, and create impactful presentation materials.
    • Develop and organize workshop worksheets, ensuring a smooth participant experience.
    • Execute timely follow-ups to maintain connections post-events.
    • Collaborate with speaker bureaus to secure diverse speaking engagements, expanding the client's platform presence.
  • Personal Events:
    • Remind the client of birthdays, anniversaries, and other personal commitments.
    • Act as a sounding board for the client's ideas and discussions.
  • Processes/Systems:
    • Establish and maintain predictable systems for smoother operations.

This is a good fit for you if:

  • You have great English, orally and written.
  • You are extremely reliable.
  • You are an active listener.
  • You are efficient and capable of creating solutions.
  • You are detail oriented.
  • You are coachable and open to feedback.
  • You are hungry to learn.
  • You have a forward-thinking attitude.
  • You find joy in simplifying tasks.
  • You are highly-organized.

This is NOT a good fit for you if:

  • You do not have good computer skills.
  • You do not have access to strong wifi.
  • You do not show up consistently on time.
  • You do not take your job seriously.
  • You are hesitant to speak up and share your ideas.
  • You are not adaptable.
  • You prefer a slow-paced environment.


  • Health insurance
  • Dental insurance
  • Mental health insurance
  • Great starting salary
  • Growth opportunity
    • Leadership : Embrace the chance to become a leader, guiding the path for future team members and building a role aligned with personal passions and aspirations.
    • Mentorship : Receive guidance and support for your growth journey, with the flexibility to explore and create alongside the owner.
  • Prizes and bonuses 


  • Time 
    • Full time, MST time zone
    • This is a remote position so you can have the freedom to work from anywhere
    • Flexibility needed on occasion 
  • Miscellaneous
    • Attire - business casual when on meetings
    • Professional setup
      • Clean background
      • Good camera
      • Good microphone 
      • Strong wifi
  • Tech Stack
    • Hubspot, ClickUp, Zoom, Canva, Powerpoint, Slack, G-Suite, Mighty Networks, Otter.ai
  • Compensation
    • $10,800-13,200 /yr

Expectations for Performance:

In your first 30 days on the job:

Here's an outline of what you can expect in your first 30 days on the job as an Executive Assistant:

First 30 days:

  • Daily 1-on-1 meetings with the client to provide personalized guidance and support during your initial onboarding phase. 

Throughout your first 30 days, you will be provided with the necessary support and resources to ensure your success in our dynamic and collaborative environment, focusing on your seamless integration and contribution to our global recruitment initiatives.


  • Possesses strong English communication skills, both written and oral
  • Proven experience as a high-level Executive Assistant or in a similar role supporting C-level executives.
  • Experience with project management, LinkedIn outreach, and podcast management. 
  • Proficiency in ClickUp is a plus.
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