REMOTE - General VA

Cube Care is a US-based custom manufacturing company and we are looking for dedicated and loyal individuals that can contribute to our goals. We are looking for a highly organized and versatile General Virtual Assistant / Admin Assistant to support our operations and technical teams. This role is essential in ensuring smooth day-to-day workflows across various departments by handling a mix of administrative, system-related, and coordination duties.

If you're a proactive problem-solver who enjoys managing both structured and dynamic tasks, this role offers an excellent opportunity to contribute meaningfully while working remotely.

Key Responsibilities:

• Provide ongoing support for operations, field staff, and internal departments by managing documentation, schedules, and workflows


• Coordinate with team members and vendors to ensure smooth logistics, system processes, and equipment support


• Maintain accurate records and reports in digital platforms and internal systems


• Monitor business platforms and internal tools for system statuses, updates, and user support


• Facilitate issue tracking and resolution by collaborating with field personnel and reporting tools


• Manage general office administration tasks including procurement coordination and routine communications


• Assist in weekly and monthly reporting, data entry, and performance logs


• Handle collections activities, including following up with clients on outstanding payments


• Perform basic bookkeeping tasks such as recording transactions, reconciling accounts, and maintaining financial records


• Prepare and send invoices, track payments, and update billing records


• Coordinate special projects or miscellaneous assignments from leadership

• Support leadership with executive-level assistance, scheduling, follow-ups, and general support


• Handle other ad hoc tasks

Qualifications:

• Minimum 2 years experience as a General VA, Executive Assistant, or in a similar administrative support role


• Strong English communication skills (written and verbal)


• Proficient in using digital platforms and productivity tools (e.g., Google Workspace, Microsoft Office, task trackers)


• Excellent attention to detail and organizational skills


• Capable of managing multiple responsibilities with little supervision


• Comfortable troubleshooting and following structured workflows


• Reliable and accountable with a solutions-oriented mindset


• Familiarity with tools like Odoo, project management systems, or barcode/labeling platforms (Preferred)


• Background in coordinating with vendors or handling procurement tasks


• Experience in collections, basic bookkeeping, and invoicing is required

System Requirements:

• Computer Processor: Minimum 5th generation Intel i5 processor or equivalent


• Computer Memory/RAM: Minimum 4.00 GB


• Computer Operating System: Windows 10 or Mac OSX - No Linux, Unix, or any operating system other than what is required.


• Internet Speed: Running on a 5.0 MBPS plan or higher (Both primary and backup) - If your backup connection cannot serve as your primary connection, that does not qualify as a backup connection


• REQUIRED Headset: Noise-cancelling headset connected via USB port


• REQUIRED WebCam: At least 3 megapixels capable of 720p recording