{"id":15041,"date":"2021-09-13T23:29:55","date_gmt":"2021-09-13T15:29:55","guid":{"rendered":"https:\/\/recruitment.grabjobs.co\/?p=15041"},"modified":"2022-12-12T18:53:39","modified_gmt":"2022-12-12T10:53:39","slug":"how-applicant-tracking-software-can-improve-your-hiring-process","status":"publish","type":"post","link":"https:\/\/recruitment.grabjobs.co\/how-applicant-tracking-software-can-improve-your-hiring-process\/","title":{"rendered":"How Applicant Tracking Software Can Improve Your Hiring Process"},"content":{"rendered":"\t\t<div data-elementor-type=\"wp-post\" data-elementor-id=\"15041\" class=\"elementor elementor-15041\" data-elementor-post-type=\"post\">\n\t\t\t\t\t\t<section class=\"elementor-section elementor-top-section elementor-element elementor-element-3b4afa9 elementor-section-boxed elementor-section-height-default elementor-section-height-default\" data-id=\"3b4afa9\" data-element_type=\"section\" data-e-type=\"section\">\n\t\t\t\t\t\t<div class=\"elementor-container elementor-column-gap-default\">\n\t\t\t\t\t<div class=\"elementor-column elementor-col-100 elementor-top-column elementor-element elementor-element-e574120\" data-id=\"e574120\" data-element_type=\"column\" data-e-type=\"column\">\n\t\t\t<div class=\"elementor-widget-wrap elementor-element-populated\">\n\t\t\t\t\t\t<div class=\"elementor-element elementor-element-0edeb5a elementor-widget elementor-widget-text-editor\" data-id=\"0edeb5a\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"text-editor.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t\t\t<p><span style=\"font-weight: 400;\">Labor shortages have plagued all kinds of industries in recent months as recruiters and job seekers navigate a new economy. The COVID-19 pandemic changed the way we work, and now Applicant Tracking Software (ATS) carries a new level of importance when it comes to matching ideal candidates and streamlining the onboarding process.<\/span><\/p><p><span style=\"font-weight: 400;\">To succeed in this environment, recruiters and job seekers alike must understand the benefits of an ATS and how they can use this tool to get the results they\u2019re looking for. Start by learning how an ATS functions and how it can improve your hiring process.<\/span><\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-689ca78 elementor-widget-divider--view-line elementor-widget elementor-widget-divider\" data-id=\"689ca78\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"divider.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t<div class=\"elementor-divider\">\n\t\t\t<span class=\"elementor-divider-separator\">\n\t\t\t\t\t\t<\/span>\n\t\t<\/div>\n\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-c75ad69 elementor-widget elementor-widget-heading\" data-id=\"c75ad69\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"heading.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t<h2 class=\"elementor-heading-title elementor-size-default\">What is Applicant Tracking Software?<\/h2>\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-d2a9a04 elementor-widget elementor-widget-text-editor\" data-id=\"d2a9a04\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"text-editor.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t\t\t<p><span style=\"font-weight: 400;\">To understand how Applicant Tracking Software affects the hiring process, you should first understand what an ATS is and what it does. In the data-centric world of modern business, an ATS is one of the most important tools recruiters and job seekers can use.<\/span><\/p><p><span style=\"font-weight: 400;\">But knowing why requires an exploration of the many functions and qualities of an ATS. We explore these here.\u00a0<\/span><\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-a59836e elementor-widget elementor-widget-heading\" data-id=\"a59836e\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"heading.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t<h3 class=\"elementor-heading-title elementor-size-default\">ATS Defined<\/h3>\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-522a285 elementor-widget elementor-widget-text-editor\" data-id=\"522a285\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"text-editor.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t\t\t<p><span style=\"font-weight: 400;\">An <span style=\"color: #3366ff;\"><a style=\"color: #3366ff;\" href=\"https:\/\/www.ismartrecruit.com\/applicant-tracking-system\">Applicant Tracking System<\/a><\/span> does exactly what the name suggests: it tracks applicants for a job listing. This helps recruiters pare down the very best of candidates for the job all through a comprehensive dashboard. By using this tool, recruiters can save time and effort on vetting all the applicants in a job pool to instead focus on the best of the best.<\/span><\/p><p><span style=\"font-weight: 400;\">However, there is much more to an ATS than just storing and categorizing resumes. Instead, an ATS handles a wide variety of applicant management tasks for recruiters and HR departments. These tasks include:<\/span><\/p><ul><li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Resume storage<\/span><\/li><li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Candidate sorting<\/span><\/li><li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Semantic algorithm vetting<\/span><\/li><li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Social sharing<\/span><\/li><li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Onboarding tools<\/span><\/li><\/ul><p><span style=\"font-weight: 400;\">These features enable an empowered workflow for hiring managers, making ATSs a common tool of modern workforces. By applying this software, recruiters create a smoother onboarding process. This is especially vital with today\u2019s remote workforce.\u00a0<\/span><\/p><p><span style=\"font-weight: 400;\">But how does an ATS work? How does it provide benefits and insights to the recruiters and applicants that use it?<\/span><\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-42304b0 elementor-widget elementor-widget-heading\" data-id=\"42304b0\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"heading.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t<h3 class=\"elementor-heading-title elementor-size-default\">How an ATS Works<\/h3>\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-d217976 elementor-widget elementor-widget-text-editor\" data-id=\"d217976\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"text-editor.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t\t\t<p><span style=\"font-weight: 400;\">Not every ATS is built the same. Some offer more features than others, while some keep their functions to a bare minimum. Regardless, all ATSs fulfill the role of making hiring easier by digitizing some aspects of the process.\u00a0<\/span><\/p><p><span style=\"font-weight: 400;\">This often starts at the job advertising stage. These days, there are all kinds of job listing platforms. From Monster to Indeed, a host of sites are out there connecting candidates to open positions. Recruiters have to be able to navigate and use these platforms if they hope to attract more new talent.<\/span><\/p><p><span style=\"font-weight: 400;\">An ATS makes the process easier by allowing a company to create a job profile and then effortlessly share it among the popular job hosting platforms. Because most ATSs partner with these big platforms, coordinating and automating your job listings can be easier than ever.\u00a0<\/span><\/p><p><span style=\"font-weight: 400;\">From there, the ATS takes over the resume collection and storage process. It assembles all collected applications in a secured database, then parses through them using artificial intelligence algorithms. Some tracking systems even apply Natural Language Processing (NLP) machine semantic understanding to help connect promising applicants to job postings based on phrasing in their resume and cover letter.<\/span><\/p><p><span style=\"font-weight: 400;\">With the help of AI analytics, and ATS narrows the candidate pool down to potential best fits based on predetermined job qualifications. Then, hiring managers have only to conduct interviews with the remaining candidates.\u00a0<\/span><\/p><p><span style=\"font-weight: 400;\">Applicant tracking systems are growing in popularity due to their ability to streamline the hiring process. These benefits are important to note for anyone involved in the job market. <\/span><\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-22761ca elementor-widget elementor-widget-heading\" data-id=\"22761ca\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"heading.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t<h2 class=\"elementor-heading-title elementor-size-default\">How ATS Improves the Hiring Process<\/h2>\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-f4f4ca5 elementor-widget elementor-widget-text-editor\" data-id=\"f4f4ca5\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"text-editor.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t\t\t<p><span style=\"font-weight: 400;\">Many of the benefits of an ATS are self-explanatory. A tracking system naturally allows for greater automation potential in the hiring process. From assembling candidate profiles to matching ideal applicants, the time and labor that can be saved from ATS use are incalculable.\u00a0<\/span><\/p><p><span style=\"font-weight: 400;\">This is especially vital with the new professional emphasis on remote work. Geographical limitations on employment opportunities have largely gone out the window, making for a more open and democratic environment for job seekers. But this can also mean more work for hiring managers who do not have the right software in place.\u00a0<\/span><\/p><p><span style=\"font-weight: 400;\">Fortunately, applicant tracking systems are here to help. By enabling the following improvements, an ATS can transform recruitment for the better:<\/span><\/p><ol><li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Centralizing job posting information<\/span><\/li><\/ol><p><span style=\"font-weight: 400;\">One of the most transformative functions of an ATS is its ability to communicate job listing information all over the world on a variety of platforms. This is essential for any <\/span><span style=\"color: #0000ff;\"><a style=\"color: #0000ff;\" href=\"https:\/\/oitchau.com\/blog\/what-employers-need-to-know-about-managing-a-global-workforce\/\"><span style=\"font-weight: 400;\">employer managing a global workforce<\/span><\/a><\/span><span style=\"font-weight: 400;\">. Whether you\u2019re hiring in Singapore, the UAE, or the UK, an ATS offers convenient, transparent, and centralized candidate information.<\/span><\/p><p><span style=\"font-weight: 400;\">By centralizing your job postings, managing a global candidate pool is easier than ever before.<\/span><\/p><ol><li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Allowing candidates to apply quickly and easily<\/span><\/li><\/ol><p><span style=\"font-weight: 400;\">An ATS also offers a streamlined experience for job seekers. Anyone who has searched for a job likely knows how frustrating it can be to submit application after application, offering the same details again and again in a tedious and repetitive process. An ATS improves this process by allowing candidates to save their information so they can apply for more jobs quickly and efficiently.<\/span><\/p><ol><li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Matching candidates more quickly<\/span><\/li><\/ol><p><span style=\"font-weight: 400;\">Next, the time it takes to find quality applicants is cut down significantly with the right ATS. This is because of the semantic and algorithmic filtering patterns of these tools that parse in an instant what it might take a human a lengthy read-through to uncover. An ATS simply looks for resume optimization, a certain set of keywords, and other connections to the job listing.\u00a0<\/span><\/p><p><span style=\"font-weight: 400;\">From here, candidates can receive feedback and responses more quickly while recruiters cut down on hiring schedules.\u00a0<\/span><\/p><ol><li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Automating tasks<\/span><\/li><\/ol><p><span style=\"font-weight: 400;\">An ATS further improves the hiring process through all the task automation it enables. Everything from narrowing down applicants to sending out interview invites can happen through ATS software. With the amount of time, this saves, hiring managers can focus on onboarding and employee success.<\/span><\/p><ol><li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Enhancing communication<\/span><\/li><\/ol><p><span style=\"font-weight: 400;\">Finally, a quality ATS offers communication tools that can further streamline the hiring process. This happens through automated messaging to candidates and recruiters, centralized dashboards for messages and insights, and living calendars for an interview and task scheduling. The result is a comprehensive environment for all your hiring needs.<\/span><\/p><p><span style=\"font-weight: 400;\">But these benefits aren\u2019t just available to anyone. It takes proper research into ATS platforms as well as integration strategies to reap the rewards of hiring software. For job seekers and recruiters, there are methods you can use to make the most of working with an ATS.<\/span><\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-5756da7 elementor-widget elementor-widget-heading\" data-id=\"5756da7\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"heading.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t<h2 class=\"elementor-heading-title elementor-size-default\">How to Work Effectively with an ATS<\/h2>\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-25b9025 elementor-widget elementor-widget-text-editor\" data-id=\"25b9025\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"text-editor.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t\t\t<span style=\"font-weight: 400;\">An ATS offers extraordinary enhancements to the way we look for jobs and hire ideal candidates. But the widespread nature of this tech also means that those in the job market have more to keep in mind than they might have in the past.\u00a0<\/span>\n\n<span style=\"font-weight: 400;\">Whereas before applying to jobs was more or less limited to physical proximity and paper application material, these days an ATS is expected. This means that candidates have to have an understanding of <\/span><span style=\"color: #0000ff;\"><a style=\"color: #0000ff;\" href=\"https:\/\/arielle.com.au\/how-to-write-a-resume-that-passes-through-applicant-tracking-systems-ats\/\" target=\"_blank\" rel=\"nofollow\"><span style=\"font-weight: 400;\">how to write a resume that passes through an ATS system<\/span><\/a><\/span><span style=\"font-weight: 400;\">. You\u2019ll have to consider everything from the organization of your documents to the keywords you use if you want to get found by recruiters.\u00a0<\/span>\n\n<span style=\"font-weight: 400;\">For any job seeker, building a resume for an ATS requires a different set of rules. You can <\/span><span style=\"color: #0000ff;\"><a style=\"color: #0000ff;\" href=\"https:\/\/grabjobs.co\/resources\/career-resources\/job-search\/top-15-free-online-resume-builders\/\"><span style=\"font-weight: 400;\">use an online resume builder<\/span><\/a><\/span><span style=\"font-weight: 400;\"> to help you, or streamline your application for an ATS with strategies like the following:<\/span>\n<ol>\n \t<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Focus on keywords. To match semantically in an ATS, your skills and experience should use the same verbiage as the job listing. Some ATSs are optimized to match through linguistically similar phrases, but it helps to focus on a few definitive keywords.<\/span><\/li>\n \t<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Craft your resume for the job listing. Similarly, your overall experience demonstrated in your resume and cover letter should demonstrate the skills mentioned in the job description. Employers have clear <\/span><span style=\"color: #0000ff;\"><a style=\"color: #0000ff;\" href=\"https:\/\/grabjobs.co\/resources\/career-resources\/job-search\/develop-these-skills-to-compete-in-todays-global-job-market\/\"><span style=\"font-weight: 400;\">hard and soft skills they are looking for<\/span><\/a><\/span><span style=\"font-weight: 400;\">. To pass through the ATS, optimize your application directly for the job you\u2019re applying to.\u00a0\u00a0<\/span><\/li>\n \t<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Submit a clearly navigable resume. Once your content is optimized, you need to dedicate time to enhancing the navigability of your resume. This means going block by block, ensuring that your application meets expectations. For example, <\/span><span style=\"color: #0000ff;\"><a style=\"color: #0000ff;\" href=\"https:\/\/grabjobs.co\/resources\/career-resources\/job-search\/how-to-write-an-effective-about-me-section\/\"><span style=\"font-weight: 400;\">an effective \u2018About Me\u2019 section<\/span><\/a><\/span><span style=\"font-weight: 400;\"> on a portfolio contains a clear header and keywords indicating what you have to offer.<\/span><\/li>\n \t<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Pay attention to formatting and file types. One of the best things you can do as an applicant is to ensure your file type is compatible with the ATS to which you\u2019re submitting. A good rule of thumb is to avoid PDFs and to keep formatting as simple and clean as possible.\u00a0<\/span><\/li>\n \t<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Keep your online profiles up to date. Finally, keep your online job profiles current on platforms like LinkedIn or your digital portfolio. Some ATSs track this information and could encounter errors if your resume doesn\u2019t quite match what you have stated elsewhere.<\/span><\/li>\n<\/ol>\n<span style=\"font-weight: 400;\">These are just a few best practices for working effectively with an ATS as a job applicant. For recruiters, too, maximizing the potential of an ATS requires knowledge and expertise. This can be gained by working with ATS providers or <\/span><span style=\"color: #0000ff;\"><a style=\"color: #0000ff;\" href=\"https:\/\/www.wgu.edu\/blog\/configuration-management-process-overview2012.html\"><span style=\"font-weight: 400;\">by hiring a configuration manager<\/span><\/a><\/span><span style=\"font-weight: 400;\"> to oversee the integration process. CMs work to optimize all kinds of software and can help you make effective use of your ATS.<\/span>\n\n<span style=\"font-weight: 400;\">From there you can secure an empowered digital hiring practice for the new economy.\u00a0<\/span>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-ca5946c elementor-widget-divider--view-line elementor-widget elementor-widget-divider\" data-id=\"ca5946c\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"divider.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t<div class=\"elementor-divider\">\n\t\t\t<span class=\"elementor-divider-separator\">\n\t\t\t\t\t\t<\/span>\n\t\t<\/div>\n\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-57fe23d elementor-widget elementor-widget-heading\" data-id=\"57fe23d\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"heading.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t<h2 class=\"elementor-heading-title elementor-size-default\">Securing Your Job Prospects in a Digital World\n<\/h2>\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-375051c elementor-widget elementor-widget-text-editor\" data-id=\"375051c\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"text-editor.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t\t\t<p><span style=\"font-weight: 400;\">Whether you\u2019re a job seeker or a recruiter, the widespread application of ATS systems means a world of new opportunities. For applicants, this includes better connections and faster hiring processes. For recruiters, ATS tech makes for a smoother and easier workflow.\u00a0<\/span><\/p><p><span style=\"font-weight: 400;\">By exploring hiring process improvements inherent in using an ATS, you can maximize your potential in the workforce. Understand the value of ATS systems, then hone your skills to work with these tools effectively.\u00a0<\/span><\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/section>\n\t\t\t\t<\/div>\n\t\t","protected":false},"excerpt":{"rendered":"<p>Hiring process has improved over the years. Employers should adopt to its changes and most importantly should pick the best candidate for themselves. Learn how to improve your hiring process with applicant tracking system.<\/p>\n","protected":false},"author":2,"featured_media":15043,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"footnotes":""},"categories":[35,33,6,31,4],"tags":[41],"class_list":["post-15041","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-articles","category-hiring-tools","category-tips","category-tech-trends","category-tools","tag-global"],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v27.9 - https:\/\/yoast.com\/product\/yoast-seo-wordpress\/ -->\n<title>How Applicant Tracking Software Can Improve Your Hiring Process<\/title>\n<meta name=\"description\" content=\"In the past month, we\u2019ve seen very encouraging data that shows we\u2019re on the path to recovery. From increases in Jobs to increases in Shortlisted Applicants.\" \/>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/recruitment.grabjobs.co\/how-applicant-tracking-software-can-improve-your-hiring-process\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"How Applicant Tracking Software Can Improve Your Hiring Process\" \/>\n<meta property=\"og:description\" content=\"In the past month, we\u2019ve seen very encouraging data that shows we\u2019re on the path to recovery. 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