Executive Assistant

Riyadh, Saudi Arabia | Posted on 01/15/2025 We are looking for a proactive and highly organized bilingual Executive Assistant to provide executive-level administrative support to 1-3 Partner-level consultants. This role involves supporting business development, managing schedules, coordinating travel, and handling daily administrative tasks.

Hours:

09:00 – 18:00 with additional hours as needed

Key Responsibilities:

Business Development

Build relationships with clients and client EAs. Proactively support business goals, RFPs, and tender responses. Maintain client contact lists and track sales activity. Assist with customized mailings and document preparation. Calendaring

Manage Partner schedules, coordinate meetings, and identify opportunities for follow-ups. Assist with complex project scheduling. Travel Arrangement

Coordinate travel, accommodation, and logistics. Work with teams to secure business visas and work permits. Group client meetings for efficient travel planning. Daily Administration

Manage documents and project deliverables. Act as the central point of contact for Partner administrative needs. Timesheet and Expense Reporting

Prepare monthly timesheets and expense reports. Request Purchase Orders (POs) for project teams. Team Support

Provide coverage for absent EAs and during transitions. Assist in training and onboarding new EAs. Participate in team meetings to improve processes. Requirements

3+ years of experience in a similar role. Proficiency in Microsoft Word, PowerPoint, Outlook, and Excel. Bilingual in English and Arabic is required. Knowledge of CRM systems (Microsoft Dynamics), Google Drive and SharePoint, a plus but not necessary. Experience in professional services or management consultancy is a plus. Skills and Attributes:

Positive, proactive, and collaborative team player. Strong organizational and time-management skills. Ability to work independently and manage multiple tasks. Excellent communicator and problem solver. Detail-oriented with a strong service focus. Discreet and able to maintain confidentiality. Competitive salary and comprehensive benefits. Professional development opportunities and career mobility.

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