Facilities Administrator

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Job Description - Facilities Administrator

Our client is a leading global provider of integrated facilities and corporate real estate management, and they are recruiting a Facilities Administrator to join the team located in Riyadh – KSA. The successful candidate be responsible for developing, supporting, maintaining, and updating the asset management system and procedures including implementing strategies, writing documentation and guidance, and maintaining a database to ensure the best overall life cycle costs to support the operations.

Key Tasks:

Provide admin support at FM meeting and soft services meetings with minutes ensuring they are issued in a timely fashion and all actions are closed.

• Ensure training matrix for soft and ops is updated regularly ensuring everyone is compliant with training – seek support from the EHS Coordinator with booking training.

• Support with the administration of workplace inspections

• Analyse the waste data and produce stats.

• Support the technical team with timesheet data entry.

• Support the business assistant with management of SharePoint ensuring it is updated and all information is relevant and in date.

• Support the workplace managers with the raising of purchase orders.

• Support workplace managers with the maintenance of distribution lists

• Expense support for both soft and technical

• Support with IT and phone issues for both the soft services and technical teams

• Assist with PPE records ensuring this is maintained and updated.

• Collate customer feedback and send out to the relevant individuals ensuring an action plan is in place and sent back in a timely fashion.

• Provide cover for the technical administrator during sickness and leave.

Person Specification

Self-motivated with good written and verbal communication skills

• IT literate with strong experience of working with Microsoft Word, Excel and PowerPoint software.

• Able and flexible handling a wide variety of items on a daily basis

• Ability to work under pressure.

• Customer Service skills

• Able to communicate with all levels of staff in a polite and efficient manner.

• Reliable and conscientious worker willing to learn and develop new skills and adapt to new working environments.

Ability to prioritise workload to effectively meet deadlines.

Our client is offering a full relocation package for you and your family, excellent benefits including bonus, car allowance and the opportunity to work on some of the world’s finest buildings, that house the best modern mechanical and electrical systems.

Job Sector: Facilities Management

Job Category: Facilities Management

Job Type: Perm

Job Salary: NEG

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