Administrative Support Executive (Health Services Programme)

Join our team for a dynamic role with an outsourced project. We are seeking a proactive and detail-oriented individual to support the planning, coordination, resource development, procurement, and administrative operations of health-related programmes and initiatives.

Key Responsibilities:

Programme Resource Development & Coordination

• Develop and coordinate programme materials in both hardcopy and digital formats to support school health initiatives and related programmes.
• Prepare materials such as information pamphlets, guides, playbooks, briefing materials, presentation slides, videos, toolkits, and communication resources.
• Support onboarding and familiarisation sessions for staff on programme resources and workflows.
• Coordinate and maintain engagement with internal stakeholders, schools, and external partners to support smooth programme delivery.
• Provide administrative and operational support for programme implementation and follow-up activities.
• Track programme progress, maintain documentation, and highlight operational issues or improvement areas where necessary.

School Health Administrative Support

• Support the planning, coordination, and execution of school health activities and initiatives.
• Liaise with schools and relevant stakeholders to facilitate programme delivery, including health-related activities and outreach programmes.
• Monitor programme schedules and ensure activities are carried out according to established timelines and procedures.
• Serve as a point of contact for queries, feedback and escalations.
• Provide general administrative support including scheduling meetings, and taking meeting minutes.
• Assist in preparing reports, updates, and presentation materials for stakeholders.

Procurement & Resource Support

• Support procurement activities including sourcing and comparing quotations, raising purchase requests/orders, and processing invoices or related finance documents.
• Coordinate procurement and resource requests in accordance with organisational guidelines and procedures.
• Liaise with internal departments and external vendors to ensure timely delivery of materials, services, and resources.
• Maintain accurate records of procurement activities

Phone Survey & Reporting Support

• Support the preparation and coordination of phone survey activities for programme monitoring and evaluation purposes.
• Assist in reviewing survey questions and ensuring alignment with programme objectives.
• Coordinate survey schedules and follow up with relevant stakeholders where required.
• Monitor survey administration and data collection progress to ensure completeness and accuracy.
• Consolidate survey findings and assist in preparing reports and summaries for programme review and improvement.

Requirements:

• Diploma or GCE A Level qualification.
• Minimum 1 to 2 years of relevant work experience in administrative support role, programme coordination or related discipline.
• Experience in procurement related projects or vendor liaison will be advantageous.
• Good communication and interpersonal skills.
• Strong organisational, project coordination, and stakeholders’ engagement abilities.
• Able to manage multiple tasks in a fast-paced environment.
• Proficient in Microsoft Office tools (Excel, PowerPoint, Word, Outlook etc).
• Familiar with Canva, Adobe Photoshop, and/or Adobe Illustrator.
• Able to work independently as well as collaboratively in a team environment.

Working Time:

Monday to Friday: 8.30am to 6.00pm

Work Location: Singapore 169037