Administrative Support Executive (Partnerships & Programme Operations)

Join our team for a dynamic role with an outsourced project. We are seeking a dedicated and detail-oriented individual to support the organization’s partnership programmes, audit coordination, stakeholder management and administrative operations.

Key Responsibilities:

1. Programme Administration & Reporting

• Review and follow up on monthly report submissions to ensure completeness and accuracy.
• Conduct audit checks, clarify discrepancies with vendors, and finalize validated reports within stipulated timelines.
• Consolidate reports and supporting documents for filing and billing purposes.
• Maintain proper documentation and update internal tracking sheets, including audit and utilization reports.
• Consolidate programme and vendor feedback for internal review.

2. Audit & Compliance Coordination

• Coordinate with internal stakeholders on audit matters and suspected fraudulent cases.
• Liaise with Account Managers and corporate partners to ensure timely resolution of operational or audit-related issues.
• Update audit reports while adhering to audit schedules.
• Maintain audit reports and prepare monthly incident reporting with proper documentation.

3. Partnership Support

• Support the tracking and monitoring of partnership agreements, fulfilments, and programme documentation.
• Coordinate with internal marketing teams on collateral requests by corporate partners.
• Liaise with third-party vendors on the delivery and replenishment of programme materials and assets.
• Assist in resolving customer service and operational issues raised by partners or stakeholders.
• Assist with programme activations, including coordination with the organization’s marketing team for website updates.

4. Administrative & Operational Support

• Maintain proper filing systems for sponsorships, contributions, and partnerships.
• Assist with data verification, cleansing, and updates of Masterlist and administrative databases using Excel.
• Prepare monthly programme and operational reports.
• Provide meeting scheduling, meeting room bookings, calendar invitations, reminders, and meeting minute taking.
• Support outreach activities by sourcing and contacting prospective corporate partners.
• Any ad-hoc administrative and operational duties as assigned.

Requirements:

• At least Diploma or GCE A Level qualification
• Minimum 1 to 2 years of relevant work experience in administrative role or related discipline
• Proficiency in Microsoft Office tools (Excel, PowerPoint, Word, Outlook etc)
• Good interpersonal and communication skills
• Strong organizational, project coordination, customer service and time management skills
• Detail oriented and meticulous

Job Type: Full-time, Contract

Contract Period: 24 months

Working Time:

Monday to Friday: 8.30am to 6.00pm

Work Location: Hybrid in Singapore 169037