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Medical Secretary (GOVT) - North/up to $3500 #HAO

salary Salary :

$3,000 - 3,500 monthly

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Number of Applicants

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Job Description - Medical Secretary (GOVT) - North/up to $3500 #HAO

Salary: up to $3500

Working Days & Hours: Mon-Fri Office Hours

Location: Woodlands

Job Description:

Personal Assistance to Divisional Chair and Clinical HODs

  • Plan, schedule and coordinate meetings/appointments with multiple representatives from various internal and external institutions / organisations.
  • Ensure the logistics of the meetings are in place e.g. booking of meeting rooms, set up of projectors etc.
  • Prepare meeting materials, distribute meeting agendas related documents and provide secretariat support, when necessary
  • Accurate and timely management and updating of Div Chair and Clinical HODs’ calendars
  • Assist Div Chair and Clinical HODs to submit conference/business trips application for approval, manage travel plans
  • Assist Div Chair and Clinical HODs to prepare conference/travel files and itinerary; complete submission claims for overseas travel and corporate expenses
  • Maintain the filing system and records and ensure timely retrieval of such files and records as and when required.

Departmental support to:

  • Coordinate for core strategic meetings/regular department meetings and provide secretariat support such as agenda collation, minutes taking and drafting of slides, when required.
  • Support on-boarding and off-boarding of staff, including the raising of job requests, mobile phone reimbursement applications, electronic mailing list and physical mailers.
  • Manage office facilities, stationery supplies, computer peripherals, name stamp and name card orders
  • Ensure collection and distribution of letters and publications delivered
  • Assist with the management and tracking of the department’s fixed assets (e.g. laptops), ranging from purchase of replacement laptops to oversee the transfer, condemnation and proper disposal of old laptops/external hard disk to updating of department records regularly, as well as to provide support in WH’s fixed asset verification exercise.
  • Assist with preparation and implementation of department events, workshops and trainings.

General

  • Coverage for other administrative duties during the absence of colleagues.
  • Other general office administrative duties of the department, as assigned.

Job Requirements: Min Diploma in any course w min 2 yrs of relevant secretarial experience, preferably in medical field

Interested candidates, please submit your resume to: [email protected]

Ally Audrey Lok Xin Woon

Recruit Express Pte Ltd (Healthcare & Lifescience)

Company EA Licence number : 99C4599

Personnel EA License: R21102307

[email protected]

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About the Company

RECRUIT EXPRESS PTE LTD

Established since 1996, Recruit Express has emerged as the leading staffing solutions provider that has set a proven track record for matching the right people to the right organization within the shortest time. With our vast network of resources, extensive databases and defined recruitment proce...

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