Logo-of-PEOPLESEARCH-PTE.-LTD.-hiring-for-jobs-in-Singapore-on-GrabJobs

Executive Assistant - Contract (3 Days Work Week) - Part-Time

salary Salary :

$3,000 - 3,200 monthly

icon briefcase Job Type : Part-Time

Number of Applicants

 : 

000+

Click to reveal the number of candidates who applied for this job.
icon loader
icon loader

This job is no longer accepting applications.

Scroll down below to view similar jobs .

Job Description - Executive Assistant - Contract (3 Days Work Week) - Part-Time

Executive Assistant - Contract (3 days Work Week)

We are seeking a highly organized and proactive Executive Assistant to provide comprehensive administrative support to our Directors and C-Suite executives. This role will focus on managing complex travel itineraries, arranging meals, handling visa support, and overseeing expenses. The ideal candidate will be detail-oriented, adaptable, and skilled in managing multiple priorities with professionalism and discretion.

Key Responsibilities:

Travel Management:

  • Coordinate and manage complex travel arrangements (flights, accommodations, transportation) for directors and C-suite executives.

Visa and Immigration Support:

  • Manage the visa application process, including gathering necessary documentation, submitting forms, and ensuring timely approval for international travel.
  • Liaise with relevant authorities and external agencies to ensure compliance with all visa and immigration requirements.

Expense Management:

  • Oversee and track the executives' expenses, including processing travel reimbursements and ensuring that all receipts and documentation are properly filed and submitted.

Calendar and Schedule Management:

  • Proactively manage the executives’ calendars by scheduling meetings, appointments, and conference calls.
  • Prioritize and arrange appointments based on urgency, importance, and availability of executives.

Meal Arrangements:

  • Arrange for meals (e.g. restaurant reservations, or in-office arrangements) for directors and C-suite executives during business travel or events.
  • Maintain a list of preferences for executives to ensure meal selections align with dietary restrictions or preferences.

General Administrative Support:

  • Handle confidential and sensitive information with discretion.
  • Support additional administrative tasks as needed to ensure the smooth operation of the office.

Qualifications:

  • 5+ years of experience in an executive assistant or administrative support role, ideally supporting senior-level management or C-suite executives.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
  • Strong organizational skills with the ability to manage multiple projects simultaneously.
  • Discretion and confidentiality in handling sensitive information.
  • Ability to work independently and as part of a team in a fast-paced, dynamic environment.

Desired Skills:

  • Experience with expense management software (e.g., Concur).
  • Strong problem-solving abilities and adaptability.

Office Location: South, Singapore

Interested candidates kindly forward your CV to [email protected] (Cyndi Chin Xin Ling, Reg No: R1215243). Feel free to forward this great opportunity to someone who would be a great fit for this role.

All information will be kept strictly confidential. We regret to inform that only successful applicants will be contacted.

PeopleSearch Pte Ltd

EA License No: 16S8057

Original job Executive Assistant - Contract (3 Days Work Week) - Part-Time posted on GrabJobs ©. To flag any issues with this job please use the Report Job button on GrabJobs.

This job is no longer accepting applications.

Scroll down below to view similar jobs .

icon no cv required No CV Required icon fast interview Fast Interview via Chat

Share this job with your friends

About the Company

PEOPLESEARCH PTE. LTD.

PEOPLESEARCH PTE. LTD. Asia’s top recruitment specialist PeopleSearch is the top recruitment specialist in Asia. We specialize in identifying outstanding executives and placing them in mid- to senior level positions across all industry sectors and functional roles, including accounting, financ...

Read more about the company

Similar Admin / Operations Jobs in Singapore

Get 10X More
Job Interviews

thunder iconAutomate Job Applications

Share this job with your friends

💰

Admin / Operations Salaries

GrabJobs is the no1 job portal in Singapore, connecting you to thousands of jobs fast! Find the best jobs in Singapore, apply in 1 click and get a job today!

Mobile Apps

Copyright © 2025 Grabjobs Pte.Ltd. All Rights Reserved.