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Executive Assistant [PHARMA MNC/WEST/ UP $6K] - Part-Time

salary Salary :

$4,000 - 6,000 monthly

icon briefcase Job Type : Part-Time

Number of Applicants

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Job Description - Executive Assistant [PHARMA MNC/WEST/ UP $6K] - Part-Time

The Opportunity

  • Adecco is partnering with a reputable pharmaceutical MNC company to search for an Executive Assistant
  • Focus: Calendar management, Claim Expense submission and End to end travel arrangement
  • Office location: West, Mapletree Business City
  • Working hours: (Monday – Friday) Office Hours
  • This role will start off a contract position

The Talent

  • Preferably min 4 -6years of experience in closely related role under pharmaceutical or healthcare industries as EA
  • Calendar management, Claim Expense submission and End to end travel arrangement
  • Ability to adapt and handle any travel-related emergencies or issues that may arise during trips, providing assistance and solutions to ensure the safety and well-being of travelers.

The Job

  • Calendaring management
  • Coordinate and manage all aspects of travel arrangements for team members, ensuring smooth and efficient travel experiences.
  • Assist with travel logistics, including booking flights, hotels, transportation, sourcing of lunch/dinner venues and other arrangements for team members.
  • Research and stay up-to-date on visa requirements for various countries, including understanding documentation, application processes, and timelines.
  • Advise travelers on visa requirements and assist with visa applications, ensuring all necessary documents are prepared and submitted accurately and on time.
  • Communicate with embassies, consulates, and visa processing centers to track the status of visa applications and resolve any issues or delays.
  • Collaborate with travel agency (not limited to airlines and accommodation providers) to book flights, hotels, transportation, and other travel-related services.
  • Create and maintain comprehensive travel itineraries and schedules for all travelers, including managing changes and cancellations as needed.
  • Provide guidance and support to travelers regarding travel policies, procedures, and best practices.
  • Handle any travel-related emergencies or issues that may arise during trips, providing assistance and solutions to ensure the safety and well-being of travelers.
  • Maintain accurate records of travel expenses, invoices, and receipts, and prepare reports as needed.
  • PO creation and follow-up on invoice management.
  • Assist with meeting room bookings and meeting preparation when necessary.

Next Step

  • We could contact you in the soonest time if you directly send your resume to: [email protected]
  • Email Topic: Apply: Executive Assistant
  • We regret to inform that only shortlisted candidates will be contacted

Ling Kai Hoe

EA Licence Number: 91C2918

Personnel Registration Number: R22106166

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About the Company

ADECCO PERSONNEL PTE LTD

The Adecco Group is the world's leading provider of HR solutions. With over 31,000 FTE employees and over 5,200 branches, in over 60 countries and territories around the world, we offer a wide variety of services, connecting more than 650,000 associates with over 100,000 clients every day. Th...

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