IPS Assistant Paralegal

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Job Description - IPS Assistant Paralegal

Our client is seeking a motivated and detail-oriented IPS Assistant Paralegal to join their dynamic team. This position performs legal services and trademark management services to various members of our client as well as certain third-party clients. This position supports the rendering of trademark management services through various administrative duties. The ideal candidate will have a strong interest in intellectual property law, excellent organizational skills, and the ability to thrive in a fast-paced environment. POSITION INFO:


  • Independently find, review or examine DIAMS (trademark management system) records, review, and keep up to date. 
  • Update of renewal certificates for our client's portfolios. 
  • Making electronic entries and diary keeping within the DIAMS environment. 
  • Electronic filings (of any type of correspondence or other documents, whether paper or electronic). 
  • Maintain the DIAMS database on its own initiative and ensure that the integrity of data does not corrupt. 
  • Responsible for a portion of the renewal process of all types of intellectual property.
  • Independently find, review or examine DIAMS records, review, and keep up to date. 
  • Update of design renewal certificates, whether electronic or hard copy, in DIAMS.  
  • Filing of original registration certificates in safe. 
  • Maintenance and responsibility for the safe where design original certificates are stored. 
  • Assist with updating details as received from agents and or company attorneys.
  • Liaise between appointed SA agent and our client on counterfeit matters. 
  • Sign out invoices for payment. 
  • Distribution of monthly patent journals for IPS lawyers. 
  • Distribution of Clas 32 searches for IPS Lawyers. 
  • Responsible for DHL courier services in IPS department. 
  • Two monthly compilation of invoice reports for our client. 
  • Assist the IPS Paralegal in the execution of her duties as directed.
  • Matric and relevant tertiary diploma
Skills & Competencies
  • Computer literate and proficient in Microsoft Office (Word and Excel) 
  • Good communication and coordination skills 
  • Planning and prioritisation of duties.
  • Accuracy and attention to detail
  • 5 years in a similar position with comparable duties and responsibilities. 
  • Demonstrated ability to methodically analyse, interpret, organise and monitor large amounts of data.
  • Good communication and engagement skills 
  • Computer literate – proficient in Word and Excel 
  • Attention to detail and accuracy in the performance of tasks 
  • Planning and prioritisation of duties 
  • Ability to quickly upskill on the Diams trademark management system.
  • Planning and prioritisation of duties to meet timelines. 
  • Coordination and communication between various internal parties to complete duties timeously and accurately. 
  • Efficient and professional engagement of local and international service providers to address and resolve various queries. 
  • Accuracy in the execution of duties.
Internal working relationships:
  • Be guided by the Trademark Paralegal and support her as instructed.
  • Engage and coordinate various internal stakeholders for the performance of duties and the reporting of same. 
  • Work efficiently within the IPS team environment.
External working relationships:
  • Engage foreign and local service providers to professionally resolve queries.
**Only shortlisted applicants will be contacted **
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