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**Job Title:** Personal Assistant - Work from Home **Company:** Reinsurance Group of America **Location:** Geneva, Kanton Genf, CH **Job Type:** Part-Time **Seniority:** Associate Level **Years of Experience:** 4
**About Us:** Reinsurance Group of America (RGA) is a leading global provider of life reinsurance. Our mission is to empower our clients to manage risk effectively and achieve their goals through innovative solutions and a commitment to excellence. If you are looking for an opportunity to align your work with a greater purpose and contribute to a meaningful mission, we encourage you to apply.
**Position Overview:** We are seeking a dedicated and resourceful Personal Assistant to join our team on a part-time basis. This role is perfect for individuals who are driven, proactive, and possess excellent organizational skills. As a Personal Assistant, you will be responsible for managing a variety of administrative and support tasks that are crucial to the efficient functioning of our leadership team.
**Key Responsibilities:** - Provide comprehensive administrative support to executive team members, including calendar management, scheduling meetings, and prioritizing tasks effectively. - Prepare and coordinate travel arrangements, including flights, accommodations, and itineraries, ensuring cost efficiency and adherence to company policies. - Draft, edit, and proofread correspondence, reports, and presentations with a high degree of accuracy and professionalism. - Manage incoming communications, including emails and phone calls, ensuring timely responses and appropriate prioritization of matters requiring immediate attention. - Organize and maintain electronic and physical files, ensuring easy retrieval and confidentiality where required. - Conduct research and compile data as necessary to assist in decision-making processes for various departmental initiatives. - Assist in the coordination and execution of special projects as directed, ensuring deadlines and objectives are met. - Foster strong relationships with internal teams and external stakeholders to facilitate effective communication and collaboration. - Support financial processes, including budget tracking and invoice management, ensuring timely approvals and payments. - Attend meetings as requested, taking minutes, and following up on action items to ensure accountability.
**Requirements:** - A minimum of 4 years of experience in a personal assistant or administrative support role, preferably within a corporate environment. - Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with project management tools. - Excellent verbal and written communication skills in English; proficiency in French or German is a plus. - Demonstrated ability to handle sensitive information with discretion and maintain confidentiality. - Proven track record of decision-making and negotiation skills in a fast-paced environment. - Strong organizational skills with a keen attention to detail and the ability to manage multiple priorities simultaneously. - A driven and resourceful approach to problem-solving, with the initiative to proactively identify areas for improvement and implement effective solutions.
**Desired Personality Traits:** - Driven: Self-motivated and focused on achieving results. - Resourceful: Able to navigate challenges with creative solutions and adaptability.
**Benefits:** - Paid overtime for hours worked beyond the part-time agreement. - Life insurance coverage for added financial security. - Joining bonus upon successful onboarding and completion of introductory period.
**Working Environment:** Align your work with a greater purpose by contributing to RGA’s meaningful mission of helping our clients succeed. Enjoy the flexibility of working from home while being part of a collaborative and supportive remote team.
**Application Deadline:** September 27, 2024
**Equal Opportunity Statement:** Reinsurance Group of America is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. We encourage applications from candidates of all backgrounds and experiences.
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