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Personal Assistant

icon building Company : Artemis Sea
icon briefcase Job Type : Full Time

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Job Description - Personal Assistant

Job Title: Personal Assistant (PA)

Location: Bangna-Trad KM.19 and Bangkok

Job Description
We are seeking a proactive and highly organized Personal Assistant (PA) to provide dedicated support to a senior executive. This role is vital in ensuring seamless daily operations by managing administrative tasks, coordinating schedules, and facilitating communication with internal and external stakeholders. The ideal candidate will possess exceptional organizational skills, attention to detail, and the ability to maintain confidentiality in a fast-paced environment.

Key Responsibilities

  • Manage and coordinate meetings, prepare reports and presentations, and take accurate minutes for timely distribution.
  • Support executive-level reviews by scheduling and arranging business meetings, both locally and internationally.
  • Coordinate appointments with key customers and assist with the arrangement of travel and accommodation for the executive and visiting delegates.
  • Prepare quarterly reports, including sales statistics, customer visit summaries, and progress updates.
  • Maintain and update the executives calendar, ensuring timely reminders and avoiding schedule conflicts.
  • Handle international and domestic travel arrangements, including itinerary planning and logistical coordination.
  • Address administrative matters promptly to ensure smooth office workflows.
  • Respond to and follow up on inquiries routed by the executive, ensuring timely and accurate resolutions.
  • Draft and process correspondence and other operational documents requiring executive approval.
  • Uphold confidentiality and professionalism in all interactions, acting as a role model for organizational values.
  • Perform additional tasks as needed to support the team and executive operations.

Qualifications and Skills

  • Bachelors Degree in Business Administration, Humanities, or a related field.
  • At least 4-5 years of experience in an executive-level support role.
  • Knowledge of visa processing, work permits, HR administration, and purchasing processes is an advantage.
  • Formal training in secretarial practices is a plus.
  • Proficiency in English, both written and spoken.
  • Skilled in MS Office applications (Word, Excel, PowerPoint).
  • Outstanding organizational and time management abilities.
  • High level of discretion and ability to handle sensitive information.
  • Attention to detail, dependability, and quick learning capability.
  • Excellent interpersonal skills and ability to work effectively with a variety of stakeholders.
  • Strong team player with a collaborative mindset.

Competencies Required

  • Customer Focus: Prioritizes understanding and addressing customer needs.
  • Teamwork: Collaborates effectively with others to achieve shared goals.
  • Communication: Communicates clearly and professionally across all levels.
  • Problem Solving: Demonstrates sound judgment in identifying and resolving issues.
  • Initiative and Follow-Through: Takes proactive steps to ensure tasks are completed efficiently.
  • Adaptability: Embraces change and fosters innovative approaches to challenges.
  • Strategic Thinking: Shows an ability to assess situations from a broader perspective.
  • Leadership: Contributes to creating a high-performance team environment.

If youre a dedicated professional with the skills and experience to excel in this role, we encourage you to apply and take the next step in your career.

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