Administration Assistant

Providing administrative support to ensure efficient operation of the office. Supports managers and employees through a variety of tasks related to organization and communication. Responsible for confidential and time sensitive material. Familiar with a variety of the field's concepts, practices and procedures.

• Full filling job requirements arising from and all kinds of non-routine tasks assigned by manager.
• Organize and schedule meetings and appointments,
• Maintain contact lists,
• Produce and distribute correspondence memos, letters, faxes and forms,
• Assist in the preparation of regularly scheduled reports,
• Develop and maintain a filing system,
• Order office supplies,
• Book travel arrangements
• Submit and reconcile expense reports,
• Provide general support to visitors,
• Provide information by answering questions and requests,
• Develop administrative staff by providing information, educational opportunities and experiential growth opportunities,
• Maintain supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies,
• Maintain professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; participating in professional societies.
• Requirements:
• Bachelor’s degree
• Minimum of 2 years of experience as an assistant to an executive level manager,
• Experience in a multinational environment is preferred; experience in ICT sector is a plus,
• Working knowledge of MS Office Tools (Excel, PowerPoint, Word, MS Teams),
• Excellent verbal and written communication skills in both English & Chinese,
• Experience in project and/or event management,
• Corporate communications experience would be an asset,
• Ensure high level of confidentiality.