Department Assistant

Responsibilities

• Fullfilling job requirements arising from and all kinds of non-routine tasks assigned by manager.

• Organize and schedule meetings and appointments

• Maintain contact lists

• Produce and distribute correspondence memos, letters, faxes and forms

• Assist in the preparation of regularly scheduled reports

• Develop and maintain a filing system

• Book travel arrangements

• Submit and reconcile expense reports

• Provide general support to visitors

• Provide information by answering questions and requests

• Maintain supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies

• Maintain professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; participating in professional societies

• Establish and maintain relationship with executive PA’s of customers

• Lead the preparations of special events and executive gatherings with Customer 

• Bachelor’s degree

• Excellent verbal, written, and communication skills in English