Front Office Supervisor

The Role

• Under the guidance and supervision of the Rooms Division Manager and / or the Night Manager, and within the limits of the established Accor and OSM (Operational Standards Manual), his/her responsibilities are to provide efficient, personalized, courteous and punctual service and to practice up-selling techniques. To work with a team spirit and to ensure that each guest leaves the property fully satisfied and with the wish to return back.
• Must be thoroughly familiar with all Mövenpick corporate and local Operational Standards and ensure they are followed. He / She is responsible for supervising the operations at the front desk according to our hotel standards in order to ensure guest satisfaction under the control of the Rooms Division Manager in the accomplishment of their objectives. Must assist in accomplish obligations and goals as outlined below:

Key Deliverables and Responsibilities

Planning & Organizing:

1. Coordinating purchasing for the front office departments with the finance team as per the hotel procedures
2. Plan and coordinate all move in and move out activity with and relevant departments
3. Adhere to and monitor departmental operating expenses as per departmental budget and forecast.
4. Review and monitor departmental work schedules, oversee that departmental payroll is in line with budgets.

Operations:

1. Prepare for daily arrivals in terms of room allocation, amenities and special requests of guests.
2. Announce VIP rooms to Housekeeping and F&B departments
3. Ensure VIP rooms are ready, checked and all in order prior arrival
4. Attend management morning briefing if needed/requested
5. Take responsibility of your shift & handle situations, ensure that reception team on shift is looked after and helped if needed
6. Register and process check in for all arrivals
7. Conduct daily briefing & ensure IQ standard is followed
8. Perform Check in & Check Out at the reception
9. Be part & lead in success of Circle M enrolment and assist to achieve the hotel target
10. Ensure Cherish program is mentioned in every briefing and collect daily comments from the team in order to achieve monthly target
11. Check online comments (TripAdvisor, Booking.com etc.) and investigate issues then report to the manager
12. Ensure guest comments are investigated and reply back to guest accordingly
13. Assist in achieving Trust You targets
14. Attend guest requests and take action accordingly
15. Handle guest complaints and take action immediately to ensure satisfaction is delivered
16. Assist Hotel Manager on Duty when/if required
17. Accountable for cashiering duties, foreign exchange transactions, night audits tasks and settlement upon guests’ departure.
18. Handle walk in counter reservation at all times and process call in reservation when room reservations section is closed.
19. Provide friendly smooth courteous service to guest and respond promptly to all requests and inquiries at all time.
20. Resolve guests complaints/ requests and liaise with the department concerned to ensure immediately follow up.
21. Handle issuance of guest room key cards and ensure effective control for guest security.
22. Check Paymaster daily and give feedback RDM with action taken
23. Encourage rooms & breakfast upselling daily to the team and share result and feedback
24. Check Hotel situation, occupancy, functions, groups, MIPs
25. File daily reception report and documents systematically.
26. Give a proper training & induction for all new reception joiners and ensure Opera V9 is the PMS used in training
27. Maintain daily courtesy call sheet and share feedback/action with the manager
28. Attend Credit meeting when requested
29. Attend Revenue meetings when requested.
30. At the end of the shift or the day, he has to communicate all information that the next shift has to know for a well running of the operations.
31. Co-ordination and information with the Front Office, Housekeeping, F&B and especially with the General Manager regarding MIPs and VIPs.
32. To effectively handle all guest complaints concerning the Front Office in co-ordination with the Rooms Division Manager, taking corrective action to prevent recurrence and convert the guest into a repeat customer.     Co-ordinate proper actions with other departments, informs General Manager.
33. Other duties as assigned.
34. Perform duties in a manner that respects Mövenpick Hotels & Resorts’ Core Behaviours which are Trust, Relationship, Entrepreneurship and Drive.
35. Assist in Task Force Teams for new openings
36. Carry out any other reasonable task (which may not be stated here) as requested.
37. Attend and chair the daily briefings

Generic Aspects on Hygiene / Personal Safety / Environment/Confidentiality:

• Ensure proper care of all equipment and furniture entrusted for Heartists use.
• Be well-familiar with the hotel's policies and procedures, well-acquainted with the physical layout of the hotel and its premises and knowledgeable of the hotel's emergency procedures in regard to fire, medical, bomb threat, black-out and evacuation.
• Knows the safety regulations and ensures their application & ensures the safety of people and property in the hotel.
• Respects and ensures respect of the hotel's commitments to the "Environment Charter" of Accor program (saving energy, recycling, sorting waste etc).
• Understands and strictly adhere to the Rules & Regulations established in the Heartists Handbook and the Hotel’s policy on Fire, Hygiene, Health and Safety.
• Ensure that confidential records and other confidential information are properly safeguarded and are not removed from the office.
• Does not disclose any financial information or any other information of the Accor Hotels.

Our Values

Our values are our common language, they drive us every day. Embodied in and flowing through our Heartist program, a symbol of our identity and culture, these values are the bedrock that binds us to the Group. They perpetuate and spread -beyond professions, persons, countries and cultures- the sense of hospitality and service, our strength and nourishment of the Group’s success worldwide.

Guest Passion

We obsess over our customers. Our guests are the driver of our decisions and our actions. We put them first, we care for them. We go the extra mile for them. We enjoy doing it.

Sustainable Performance

We believe that hospitality has the power to unlock a better tomorrow. We act for good to support & empower the communities in which we live and protect the planet that you visit.

Respect

We are connected with the world, and to others. We enjoy the mix of cultures. We are proud of our differences. We put you first and we value you, whoever you are. We care for the planet.

Spirit of Conquest

Our guests are globetrotters, and so are we. We want to be where they want to be. We explore, we initiate, and we develop. We are ambitious for our guests. We make the impossible possible, we have fun doing it.

Trust

Hospitality is a team sport, and we’re stronger when we trust and support each other. We believe in natural kindness, respect our differences and value all voices. We work as one team, to say what we do, and do what we say.

Innovation

We dare to challenge the status quo. We embrace innovation and challenge ourselves to do things better and faster. We take risks, dream the impossible and make it possible.

Diploma or Degree in Hotel Management

Strong interpersonal and problem solving abilities
Fluency in English and ARABIC, additional languages are a plus