IDRIC Centre Administrator

The IDRIC Centre Administrator will work within the Industrial Decarbonisation Research and Innovation Centre (IDRIC), led by the UK Industrial Decarbonisation Champion and IDRIC Director Prof. Mercedes Maroto-Valer. The post holder will report to the Centre Manager within a team of ten as well as closely working across all IDRIC partner organisations (please see https://idric.org/ for further information about IDRIC). The post-holder will provide high quality administrative support to IDRIC through co-operative teamwork.

Detailed Description

The decarbonisation of industrial clusters is of critical importance to the UK's ambitions of cutting greenhouse gas emissions to net zero by 2050, as published in the UK Industrial Decarbonisation Strategy (https://www.gov.uk/government/publications/industrial-decarbonisation-strategy). The UK Industrial Decarbonisation Challenge (IDC) of the Industrial Strategy Challenge Fund (ISCF) aims to establish the world's first net-zero carbon industrial cluster by 2040 and four low-carbon clusters by 2030.

IDRIC has received £20m from UK Research and Innovation (UKRI) to support this Challenge through funding a multidisciplinary research and innovation centre, which currently does not exist at the scale, to accelerate decarbonisation of industrial clusters.

IDRIC works with over 140 partners across academia, industry, government and other stakeholders to deliver the multidisciplinary research and innovation agenda needed to decarbonise the UK's industrial clusters. IDRIC's research and innovation programme is delivered through a range of activities that enable industry-led, multidisciplinary research in cross-cutting areas of technology, policy, economics and regulation.

IDRIC connects and empowers the UK industrial decarbonisation community to deliver an impactful innovation hub for industrial decarbonisation. The establishment of IDRIC as the “one stop shop� for research and innovation, as well as knowledge exchange, regulation, policy and key skills will be beneficial across the industry sectors and clusters.

Summary of Key Duties and Responsibilities:

The post holder will:

• Provide administrative support for IDRIC to include day-to-day operational aspects of work, including email prioritisation and management, managing travel, organisation of meetings, purchasing/invoice payment.
• Reply to emails on behalf of the IDRIC secretariat where relevant.
• Research, prepare and collate briefing papers/other information and material ahead of appointments.
• Support the delivery of event management and coordination.
• Provide support for a variety of projects and initiatives at the request of the Director, Centre Manager and Business and Impact Manager, which will also include facilitating and taking ownership of ad hoc projects as requested.
• Provide support to the management boards, committees, working groups and ad hoc meetings as and when required; this includes the clerking of committees (minute taking and follow-up of actions).
• Create input to reports, papers and documents being used by the IDRIC team, including analysis as required.
• Demonstrate excellent customer service, to both internal and external colleagues and stakeholders
• Liaise with external partners, such as Funding Councils, NGOs and other Universities.
• Work with colleagues to develop and maintain office systems, processes and procedures for support, including maintaining filing and management of records, in line with the University's records management policy and adopted best practice.
• Create and improves processes to increase efficiency and effectiveness of work.
• Contribute to a productive and cooperative team ethos within IDRIC.
• Supporting the finance manager in checking partner research proposals costing for accuracy and compliance with University and funder regulations; completion of on-line funder applications, lay review of proposals and appropriate feedback and liaison with funders.
• Provide administrator support to the flexible funding rounds, second tranche of proposals and secondment activity.
• Provide diary management support for the IDRIC secretariat.

Education, Qualifications & Experience [Attributes]:

These are the criteria on which the short-listing and recruitment selection will be based.

Essential

Desirable

This job description is intended as a flexible framework which outlines the key general areas of activity in your position. Other activities may be required which are not outlined above but which are appropriate to the position and grade. Your personal objectives (Forward Job Plan) will also set out specific tasks and objectives for you to achieve, including objectives to help your career development.

How to apply

Applications can be submitted up to midnight (UK time) on August 1st 2021. This is a 33 month fixed term contract at Grade 5, salary £22,417 to £25,941.

Heriot-Watt University is committed to securing equality of opportunity in employment and to the creation of an environment in which individuals are selected, trained, promoted, appraised and otherwise treated on the sole basis of their relevant merits and abilities. Equality and diversity are all about maximising potential and creating a culture of inclusion for all.

Heriot-Watt University values diversity across our University community and welcomes applications from all sectors of society, particularly from underrepresented groups. For more information, please see our website https://www.hw.ac.uk/uk/services/equality-diversity.htm and also our award-winning work in Disability Inclusive Science Careers https://disc.hw.ac.uk/

We welcome and will consider flexible working patterns e.g. part-time working and job share options.

Use our total rewards calculator: https://www.hw.ac.uk/about/work/total-rewards-calculator.htm to see the value of benefits provided by Heriot-Watt University.