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Transactional Accounts Assistant - VMS

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Job Description - Transactional Accounts Assistant - VMS

Transactional Accounts Assistant - VMS


Job Description:


Vesta Software Group is a division of Jonas Software (an operating group of Constellation Software Inc). We are a small team providing a service to a wider portfolio of software companies across the UK. These companies range from market leaders in cashless payments for the Education sector and the Hospitality, Sports and Retail sector. Significant volumes of transactions are processed by our internal payment engine each day.


POSITION:


We are seeking a dedicated Transactional Accounts Assistant to join our team full-time. The successful candidate will be an integral part of the finance team (Vesta) in a high-growth organisation and will be responsible for participating in the team's day-to-day processes. Reporting to the Transactional Manager and working for Vesta Software Group, you will be responsible for delivering accounting information within a high-performance culture. Vesta operates in a casual working environment and promotes team and individual growth. To be successful in the role you will also need a high degree of personal initiative and the ability to interact with non-financial managers and staff at all levels.


JOB RESPONSIBILITIES:



  • Match supplier invoices to purchase orders/goods received documentation and ensure they are appropriately authorised and booked into the accounting system.

  • Prepare supplier payments for authorisation and subsequent processing in line with the group timetable.

  • Identify bounced payments, process new payments and ensure all systems are updated accordingly.

  • Review the pending negative settlements report and ensure bank redirections are implemented accordingly.

  • Identify overdue negative settlements and follow processes to ensure this debt is collected in a timely manner.

  • Post and allocate supplier payments (including Direct Debits), reconciling creditor accounts against statements regularly.

  • Resolve any discrepancies and deal with supplier queries.

  • Carry out sales invoicing in line with group timetable and debtor account reconciliations, using a mixture of manual processing and uploads.

  • Prepare daily customer settlements via online banking for authorisation.

  • Post and allocate cash received.

  • Reconcile bank accounts in multiple currencies.

  • Review aged debt report daily to identify overdue debt and chase debt as necessary.

  • Prepare cash and aged debtor reports and distribute accurate reports on time as required.

  • Reconcile net settlement payments in client-designated accounts and organise cash transfers as appropriate.

  • Manage Ticketing system queries.

  • Monitor and contest chargebacks and disputes relating to client monies through acquirer portals.

  • Review transaction variance reports with support from the Compliance Manager.

  • Support the management accountant with transaction-based reconciliations weekly.

  • Update Excel-based reconciliation/support packs.

  • Implement improvements to existing processes/systems as required.

  • Undertake ad-hoc and other finance duties as required.

  • Create good working relationships with key team members (finance and business).

  • Complete accurate, timely and thorough handovers to the management accountants at month-end.

  • Provide ad-hoc support to the broader Vesta finance team.


JOB QUALIFICATIONS:



  • AAT qualification or similar would be advantageous.

  • Previous experience in an accounts assistant/administrator role would be advantageous.

  • Excellent IT skills, including a high level of proficiency in Excel.

  • Experience with Microsoft Great Plains software would be an advantage.

  • Excellent verbal and written communication.

  • Excellent attention to detail.

  • The ability to adapt to changing priorities and work effectively in a fast-paced environment.


PERSONAL CHARACTERISTICS:



  • Highly organised and methodical.

  • Good communication and interpersonal skills.

  • Solution-focused, with the ability to prioritise and manage multiple tasks.

  • Persistent and resilient under pressure.

  • Good team player, yet willing to take personal responsibility for issues.

  • Self-motivated, resourceful, and keen to learn and share knowledge.

  • Flexible and hardworking approach.


Business Unit: Vesta Software Group - UK Finance


Scheduled Weekly Hours: 37.5


Number of Openings Available: 1


Worker Type: Regular


IS THIS YOU?


At Jonas we have long realised that our greatest asset is our employee base. As such we strive to provide our team with a fantastic working environment and an enriching career, which we know will translate into world class service to our valued clients.


Jonas Software is an Equal Opportunity Employer.


If you need accommodation for a disability at any stage of the application process or want more information on our accommodation policies, contact recruitment at [email protected]


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