Online Secretary

**Job Title:** Online Secretary **Company:** Cruise Automation **Location:** London, England, UK **Job Type:** Part-Time **Seniority:** Associate Level **Years of Experience:** 3

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**Job Description:**

Cruise Automation is seeking a motivated and organized Online Secretary to join our dynamic team in London. In this part-time role, you will serve as a vital resource in ensuring the smooth running of our day-to-day operations and supporting various departments within the organization. As an Online Secretary, you will be responsible for a variety of administrative tasks while presenting yourself as an enthusiastic representative of our brand.

**Key Responsibilities:**

1. **Administrative Support:** - Manage and organize digital files, records, and documents, ensuring efficient storage and retrieval. - Prepare, format, and edit correspondence, reports, and presentations in collaboration with various teams. - Schedule appointments, meetings, and travel arrangements for team members, ensuring all logistics are handled promptly.

2. **Communication Management:** - Act as the first point of contact for internal and external communications, filtering inquiries and escalating issues as necessary. - Maintain and monitor the company's email inbox, responding to queries and forwarding messages to appropriate personnel. - Facilitate effective communication among team members and departments, ensuring that important messages are conveyed timely.

3. **Project Coordination:** - Assist in managing projects by tracking timelines, deadlines, and deliverables, providing status updates as necessary. - Collaborate with team members on creative projects, offering input and suggestions to enhance their effectiveness. - Keep track of ongoing initiatives and follow up with concerned departments to ensure tasks are completed on time.

4. **Meeting and Event Organization:** - Coordinate logistics for virtual and in-person meetings, including setting up necessary technology and preparing meeting materials. - Assist in organizing team-building activities and company events, both digitally and in-person.

5. **Continuous Improvement:** - Identify opportunities for process improvements within administrative functions and propose effective solutions. - Stay updated with trends in administrative technology and suggest tools that can optimize company operations.

**Requirements:**

- **Education:** A degree in Business Administration or a related field is preferred but not required. - **Experience:** Minimum of 3 years of experience in an administrative or secretarial role, preferably in a fast-paced environment. - **Technical Skills:** Proficient in MS Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with project management tools (e.g., Asana, Trello). - **Personality Traits:** - Resilient: Ability to cope with challenges and adapt to changing circumstances. - Independent: Self-motivated and capable of working autonomously while managing multiple projects.

**Soft Skills:** - Excellent presentation skills, both written and verbal, with a keen eye for detail in all communications. - Creative thinker with the ability to generate innovative ideas effective in supporting team projects.

**Benefits:** - Travel opportunities: Experience business travel across various locations. - Free accommodation: Comfortable accommodation provided during business trips or events. - Company transportation: Access to transportation options for work-related travel.

**Working Environment:** Join a dynamic and collaborative workplace that emphasizes teamwork, innovation, and shared success, giving you the opportunity to grow and develop your skillset in an energetic atmosphere.

**Deadline to Apply:** 2024-10-05

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**Equal Opportunity Statement:** Cruise Automation is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, or any other characteristic protected by law. We encourage applications from candidates of all backgrounds and experiences.

If you meet the above requirements and are ready to contribute your skills in a fast-paced environment, we look forward to receiving your application!

How to apply:

Apply on GrabJobs and you will be notified if shortlisted for the job.