Education Assistant, Student Colleges - Urgent Hire

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Job Description - Education Assistant, Student Colleges - Urgent Hire

We are looking for a hardworking Education Assistant, Student Colleges to join our incredible team at The University of Texas Southwestern Medical Center in Dallas, TX.
Growing your career as a Full Time Education Assistant, Student Colleges is an incredible opportunity to develop productive skills.
If you are strong in people management, persuasion and have the right mindset for the job, then apply for the position of Education Assistant, Student Colleges at The University of Texas Southwestern Medical Center today!

Why UT Southwestern?

With over 75 years of excellence in Dallas-Fort Worth, Texas, UT Southwestern is committed to excellence, innovation, teamwork, and compassion. At UT Southwestern, we invest in you with opportunities for career growth and development that align with your future goals and help to provide security for you and your family. Our highly competitive benefits package offers healthcare, PTO and paid holidays, on-site childcare, wage, merit increases and so much more that are all available on the day you start work. UT Southwestern is honored to be a Veteran Friendly work environment that is home to approximately 800 veterans. We value your integrity, dedication, and the commitment you’ve made to our country. We’re proud to support your next mission. Ranked by Forbes as one of the Top 10 National Employers, we invite you to be a part of the UT Southwestern team where you’ll discover teamwork, professionalism, and consistent opportunities for growth.

Job Summary

UT Southwestern Medical Center is hiring for Education Assistant, Student Colleges

The Education Assistant will type, proofread and print routine correspondence, memorandums, and non-routine correspondence for manager’s signature. Distributes correspondence via email, campus mail, US Postal service and/or bulletin board postings. Processes and submits on-line forms. Coordinates meetings and conferences for manager and course director. Coordinates travel and hotel reservations. Completes moderately complex projects and reports as requested by manager using word processing, spreadsheet or database applications. Organizes room reservations for academic year, and upon request. Must have strong excel skills and experience.

Experience and Education

  • High school graduation or GED and three (3) years secretarial/administrative experience

Job Duties

  • Provides administrative support for one or more of following programs within department or unit as applicable: medical student education, graduate student education, internship training, residency training, and postdoctoral fellowship programs.
  • Relieves supervisor of variety of administrative duties, which involve thorough understanding of program(s) involved.
  • Coordinates details of application and interview process for one or more of aforementioned programs as applicable, which may include responding to paper and/or electronic requests for applications, creating and maintaining applicant files, scheduling interviews, making travel and hotel arrangements for interviewees, coordinating printing and distribution of recruitment materials, etc.
  • Coordinates and/or prepares forms or paperwork regarding appointment, termination, evaluation/grading, credentialling, licensure, malpractice coverage, and training verification of students, interns, residents, and/or fellows; maintains files or records and ensures completeness and accuracy.
  • Prepares or assists in preparation of complex schedules for one or more of aforementioned programs as applicable; ensures accuracy of information and coordinates distribution of material to faculty, staff, and affiliated institutions as required. Coordinates organizational details for special events, such as seminars, teaching conferences, lecture series, summer student programs, and recruitment events, which may include preparing calendars, schedules, or promotional announcements for distribution, making travel arrangements for speakers, making arrangements for banquets/meals for large groups, coordinating registration/membership materials, etc.
  • As directed, processes on-line forms for payroll, vacation/sick leave requests, malpractice insurance payments, supply ordering, and/or operations needs.
  • May assist supervisor in monitoring program expenditures within university guidelines.
  • **Other Duties: Performs other duties as assigned.

For COVID-19 vaccine information, applicants should visit 

To learn more about the benefits UT Southwestern offers, visit

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Benefits of working as a Education Assistant, Student Colleges in Dallas, TX:


● Excellent benefits
● Advancement opportunities
● Attractive package
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