Accounts Payable Clerk

1. Performs processing of accounts payable transactions to ensure that finances are maintained in an effective, up to date, and accurate manner.

• Sorts and reviews invoices and check requests for proper account codes, discounts, and payments.


• Enter invoices for SMC, Gift Shop, and SMC Foundation.


• Ensures all invoices are entered into the accounts payable system in accordance with date the item/service was received.


• Compare purchase orders, invoices, and receiving reports for accuracy of prices, extensions, discounts, and proper authorization.


• Enter and pay expense reimbursements for SMC and Gift Shop.


• Monitors the [email protected] email account and responds within 48 hour timeframe to all inquires.


• Maintains vendor master list, check register, and other accounts payable reports.


• Reconciles vendor statements and resolves any discrepancies.


• Issue vendor check and EFT payments.


• Conducts monthly vendor OIG check along with an OIG check on each new vendor.


• Provides sales tax exemption certificate to vendors.

2. Fiscal Service Functions

•  Assist Fiscal Services with month-end and year end close.

3. Provides information and service to Administration to meet the needs of the facility.

• Provide reports to departments as requested

4. Performs other duties as assigned.