Assistant Controller

Job Title: Assistant Controller

Department: Finance

Reports To: VP Finance

FLSA Classification: Exempt

Job Summary: Assist in preparing statements that follow all regulatory and accounting guidelines under the supervisor of the VP Finance. Responsible for identifying and preventing discrepancies and helping create and maintain control systems. The Assistant Controller must have knowledge of accounting principles and contribute to keeping the accounting and financial processes of the hospital up-to-standard and ensure accurate financial reporting and control. 

Job   Results & Essential Function 

• Responsible for monthly balance sheet account reconciliations and analysis for all St. James business units
• Prepares journal entries as necessary for all St. James business units – both balance sheet and expense
• Monthly verification, reconciliation, and preparation of ad hoc bank entries for all cash accounts 
• Prepare the monthly Meditech B/AR (Hospital billing) transactions
• Assist in the annual audit, including preparation of various work papers requested by the auditor.
• Assist with 990 preparation, including preparation of various work papers requested by the CPA firm.
• Assist in the preparation of the hospital annual filing of the cost report, including the preparation of various worksheets and exhibits.
• Assist with preparation of operating and capital budgets 
• Prepare miscellaneous reports 
• Review Accounts Payable settlement runs weekly and submit to VP Finance for approval based on cash flow
• Keep current on all the enhancements of the hospitals information system, including testing all new functions which affect the general ledger module and accounts payable module
• Provide department manager support 
• Perform monthly inventory reconciliation between AllScripts and Workday
• Add suppliers and perform supplier maintenance in Workday
• Assist with preparing 1099’s annually
• Prepare NYS escheatment filling annually
• Prepare weekly NYS Cash Flow Reporting 
• Perform other duties as assigned
• Be accountable for accurate and timely work
• Responsible for understanding and adherence to the Code of Conduct, and the Corporate Compliance Plan (CCP) at St. James Hospital.
• Participate in all educational requirements related to Corporate Compliance as required by the CCP education plan

Education & Experience

• Bachelor’s degree in Accounting or Finance required. At least 5 years of accounting experience with 3 years of supervisory experience required.
• Experience in a health care environment preferred.

Skills

• Must be detail-oriented, but have ability to provide big picture assistance for strategies for growth
• Advanced computer skills and competent in financial accounting systems. 
• Ability to analyze financial and operating information for management to facilitate decision making.
• Experience in interpreting financial reports and recommending appropriate corrective actions.
• Must have a strong understanding of accrual-based accounting theory and practice, accounting procedures, internal controls and possess a good working knowledge of GAAP.

Licenses and/or Certifications

N/A

Physical Demands

Ability to move or transfer patients with an individual effort equal to 50 lbs. Should have a full range of body motion to successfully perform all essential functions of the job, meaning you’ll have to stand, walk, bend, kneel, crouch and reach frequently during a shift.

Language Ability

Ability to read, write and interpret documents in English such as safety rules, operating and maintenance instructions and procedure manuals. Ability to read, analyze and interpret general business periodicals, professional journals, technical procedures or governmental regulations. Ability to write reports, business correspondence and procedures manuals. Ability to effectively present information and respond to questions from groups of managers, clients, customers and the general public.

Math Ability

Ability to add, subtract, multiply and divide in all units of measure, using whole numbers, common fractions and decimals. Ability to calculate figures and amounts such as proportions, percentages, rates and ratios.

Reasoning Ability

Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form. 

Working Conditions

Desk environment, able to sit and work at computer for long periods of time.