Senior Document Controller

About North Western Program Alliance

North Western Program Alliance (NWPA) consists of four Alliance partners – John Holland, KBR, MTM, V/Line and the client (LXRP), working together as one team to achieve shared goals.  

Since 2017, NWPA has had a proven track record with the successful delivery of eight level crossing removal projects (17 LX) and several 
premium stations, with three projects currently in delivery and two in development phase. 

We’re proud to make a real difference to the lives of people on our program of works and in the communities in which we operate. Our values are Care, Excellence, Creativity and Empowerment.  

We are looking for a Senior Document Controller to join us. 

About the Role;

Manage various aspects of document control, including the receipt, storage, retrieval and circulation of documents, review coordination, external submission and distribution control. The documents may include design and As-built documentation, transmittals, specifications, reports, and correspondence.

This position requires exceptional attention to detail, strong organisational skills, and a commitment to maintaining accurate and up-to-date records.

Responsibilities of the role include;

• Support the establishment and implementation of efficient project-related document control register, database and hard copy filing system.


• Implement Project Document Management System and processes.


• Support the establishment of project correspondence system.


• Ensure document submissions are in accordance and compliant with the project document formats and requirements.


• Implement workflows and collate, issue, and receive documents in accordance with project requirements for the development, review and approval of design documentation and all other procedures, instructions, product certification and records that are subject to review and approval.


• Plan and record document flow to and from all necessary parties, including clients, sub-contractors, consultants, and the project office.


• Provision of training and support within the Document Team.


• Record issues and track location of control documents and drawings.


• Issue letters and receipts concerning the documents in circulation.


• Ensure current versions are maintained of all documents subject to revision and ensure current versions of documents are issued to required project parties.


• Coordinate storage and archiving of project and organisational records.


• Coach other project team members and stakeholders on the record management systems, procedures and processes.


• Ensure the documents are managed in strict confidentiality. 


• Collaborate with project team members to resolve any document-related issues or discrepancies.

To be successful in this key role, you will have;

Qualification:

• Higher School Certificate (HSC) or equivalent experience in Business or Administration


• Degree or post-secondary school training or TAFE certificate in Business Administration, Finance, Human Resources or other associated disciplines

Experience:

• Demonstrated construction experience in a document controller role.


• Experience in document management systems


• Advanced computer skills


• Prioritisation skills


• Records management 


• Knowledge of project management systems and processes


• Experience in project environment or equivalent industry


• Teambinder experience

As part of the team, you can help us transform lives.

Your success is reflected in ours, so we’re committed to being an employer of choice. We pride ourselves on having a diverse and inclusive workplace, as we understand that different perspectives and ideas are critical to our long-term success.

We want you to be with us for the long term, so providing you with rich career experiences and ongoing development is our priority.

What's in it for you

We’re about connecting your sense of purpose to ours. We understand that your career is one of the biggest ways to have an impact on the world. We also believe in supporting you as a whole person, not just an employee.

We reward and support our people in so many ways. This starts with being flexible about how different people like to work. From generous leave policies to wellbeing and relationship support, your needs sit at the heart of our employee benefits.

We Offer;

Competitive remuneration with salary continuance, and salary sacrifice options.

Great leave benefits including 18 weeks paid parental leave with super and up to an extra 18 weeks of super paid on further periods of unpaid parental leave, multicultural leave exchange and two extra days to prioritise your wellbeing.

Career progression underpinned by our exciting pipeline of work means you’ll have the opportunity to work on iconic projects that are shaping cities and communities.

Learning and development opportunities where you’ll have access to emerging talent programs, building your career through clear career pathways, plus technical and leadership training and development opportunities.

Inclusion, diversity and equity is part of how we work. We want everyone at John Holland to feel that they belong – that’s why we’re working hard every day to foster a more inclusive culture, backed by a business-wide inclusion strategy to bring about meaningful change. We’ve also got active employee resource groups that support our commitments including those around gender equality and reconciliation.

Flexible working that works for you as we know flexibility means different things to different people. Whether it’s flexi-hours, flexi-parenting, flexi-leave, flexi-shifts or flexi-work, we’re committed to helping our people work flexibly.