Academic Support Officer

Role type: Full Time (1.0 FTE); Continuing 
Faculty: Faculty of Science 
Department/ School: School of Geography, Earth and Atmospheric Sciences 
Salary: UOM 5: $86,943 - $99,864 p.a. plus 17% super  

• Central academic support role embedding quality and consistency across schools, faculty teams and student events. 

• Apply now to deliver reliable academic support, streamline subject administration and enhance student progression across the school. 

• Investing in you – 17% superannuation, benefits package including salary packaging, health and wellbeing programs, discounted services, and professional development opportunities. 

In line with the 2024 Enterprise Agreement clause 1.15.5 & 1.15.6.2, the University is committed to growing the number of Continuing jobs, and to increase the proportion of Continuing employment FTE in comparison to Fixed-Term or Casual employment. As part of this shared objective, all continuing vacancies will be advertised internally for a minimum of five working days to allow for current staff at the University to apply and be considered - ahead of external recruitment.   

The University of Melbourne  
We take pride in our people, who all contribute to our mission to benefit society through the transformative impact of education and research. Discover more via our website. 

Your next career opportunity  
You will deliver high‑quality administrative support for academic programmes, advising staff and students on progression and policy while coordinating subject operations, assessments and LMS activity. You will develop practical expertise in governance processes, committee support and student casework, working collaboratively across schools and Faculty professional teams to improve student experience. 

What you will deliver:  

• Course and Subject Administration: Coordinate timetabling, curriculum changes, exam logistics, handbook updates and routine End‑of‑Subject survey administration. 

• Student Case Management and Academic Integrity: Support Special Consideration, results amendments and academic misconduct processes, preparing accurate documentation and escalating complex matters. 

• Assessment, Results and Digital Operations: Process results and reassessments, maintain data integrity and use enterprise and LMS tools to produce routine reports and enable efficient workflows. 

• Committee and Event Support: Provide committee administration (agendas, minutes), support School teaching activities and facilitate student engagement events such as orientation and Open Day. 

• Continuous Improvement and Policy Advice: Provide consistent, policy‑aligned guidance to staff and students and contribute to process improvements and quality assurance. 

You may be a great fit if:  

• You have a degree with subsequent relevant experience, or an equivalent combination of education, training and experience. 

• You are a clear communicator who prepares accurate documentation and liaises confidently with academic and central teams. 

• You possess practical experience with LMS and enterprise systems to support subject administration and reporting. 

• You have experience coordinating assessment workflows, results processing and Special Consideration administration. 

• You are comfortable supporting committees, taking minutes and following up on actions. 

• You are adaptable, service‑oriented and committed to inclusive student support. 

For further information please refer to the attached PD.  

What we offer you!  
We offer the opportunity to be part of a vibrant community and enjoy a comprehensive range of benefits to support your success and sense of fulfilment, including:  

• Build future financial security with 17% superannuation 

• Supportive flexible work arrangements underpinned by our commitment to inclusion and well-being  

• Career development opportunities, including access to a range of tailored programs, such as Academic Women in Leadership, and learning platforms including LinkedIn Learning 

• Progressive, considerate leave provisions to empower your work-life balance and well-being, including leading parental leave, gender affirmation leave and cultural leave 

• Salary packaging and access to a range of discounted services including Bupa health insurance, and access to unique cultural and recreational benefits such as discounts for the Melbourne Theatre Company  

• Health and well-being services including a leading Employee Assistance Program  

For more information check out our benefits page!  

Your new team – The School of Geography, Earth and Atmospheric Sciences 

The School of Geography, Earth and Atmospheric Sciences was formally established in 2021, following the merger of the Schools of Geography and Earth Sciences. The new School synergises discipline strengths in geography, atmospheric science and geoscience. The School offers undergraduate and graduate research programs in these core discipline areas, and in the multi-disciplinary fields of Climate Change, Environmental Science and Archaeological Science. The research within the School is built upon extensive expertise in geography, geoscience and atmospheric science, ranging from the social sciences through to the quantitative physical sciences. In addition to internationally recognised discipline expertise, we have strengths in a number of multi-disciplinary areas including climate change; resource futures; space, place and social change; environmental hazards; Indigenous knowledge; and Earth system interactions. With strengths in both the spatial (local to global) and temporal (deep time as well as recent) dimensions of environmental change, the School is committed to achieving a better future for our students, society and the environment.  

Be Yourself  
The University of Melbourne is an Equal Opportunity Employer and a child-safe organisation. The diversity of our community enriches us all, and we are committed to creating an inclusive and fair workplace where everyone is valued, respected, and empowered to succeed. We welcome applicants from all backgrounds, identities, and experiences. Discover more about Diversity and Inclusion at UniMelb. 

We're committed to a barrier-free recruitment process and ongoing workplace support, providing adjustments throughout. We warmly encourage applications from people with disabilities. Learn more about how we support an accessible recruitment process. 

Aboriginal and Torres Strait Islander Applicants  
We aspire to be the University of choice for Indigenous Australians. Visit our Indigenous staff page to learn more about our investment and support for Aboriginal and Torres Strait Islander staff.  
    
Indigenous applicants are encouraged to connect with our Indigenous Employment & Development team at [email protected].  

Application essentials: 

• Visit "apply with us" to learn more about the process, including tips and FAQs. 

• You must have current valid work rights for Australia. Visa sponsorship is not available for this role.  

• A Working with Children Check is  for all positions. If successful, we will guide you through the process and reimburse you.  

• Please upload your resume and a cover letter outlining your interest and experience as part of the application process.  

• Please upload your responses to the Selection Criteria, found in the Position Description.  

Want to know more? 

• For queries related to this specific position, contact Joey Black at [email protected] 

• For questions related to our recruitment process email Oliver Bukasa at [email protected] 

• For recruitment adjustments contact Kim Groizard on +61 3 9035 3218 or at [email protected] (subject: 'Recruitment Adjustments').  

Apply today, and join a community that’s shaping the future. 

Applications close: 10 May 2026 at 11:55 PM; Melbourne time zone.  

Position Description:  

JR-011863 - Academic Support Officer - PD.docx

JR-011863 - Academic Support Officer - PD.pdf