Administration Assistant

Your role at St John of God Midland Public Hospital

St John of God Midland Public Hospital is seeking a highly organised and proactive Administration Assistant to provide a high level of administrative services and support to the relevant department. In this role, you will coordinate day-to-day office operations, manage schedules and documentation, prepare correspondence, and maintain accurate records while handling confidential information with discretion.

The successful candidate will have strong communication skills, excellent attention to detail, and the ability to manage competing priorities in a fast-paced environment. This role is essential in ensuring the smooth and efficient functioning of the department through reliable and professional administrative support.

The Position

• Manage an effective filing system for records and administrative information, including manual and electronic systems.
• Support data extraction and analytics for benchmarking.
• Ensure reports are produced as required.

• Provide administrative support to the department and team.
• Prioritise and coordinate work to meet designated time frames.
• Provide secretarial support to department meetings and ensure typing and distribution of minutes, correspondence and memos is completed in an accurate and timely manner.
• Coordinate meetings for department caregivers as required.
• Manage communications including telephone, mail and emails. Prepare draft responses on request as required.
• Arrange venues, equipment and catering for all service events.
• Respond in a timely and appropriate manner to all customer enquiries.
• Work collaboratively with administrative caregivers across SJGHC to provide efficient and effective administrative services.

The ideal candidate will bring proven experience in administrative roles, supported by advanced word processing capabilities and strong proficiency across a range of Microsoft Office applications and data reporting systems. You will demonstrate well-developed written and verbal communication skills, along with a customer-focused approach and the ability to effectively engage with a diverse range of stakeholders.

A high level of organisation is essential, with the ability to manage office systems efficiently while working both independently and as part of a team. You will be capable of prioritising competing tasks to deliver effective and timely administrative support and contribute positively to a collaborative and cohesive team environment.

Above all, patient care will be at the core of everything you do committing to and supporting our Mission and Values.

We can offer you

• Salary: $44.99 to $48.57 per hour, plus 12% superannuation

• Casual position available

• As a casual employee, you can salary package a percentage of your earnings each pay period

• A healthy work-life balance through flexible work options, additional purchased leave & well-being programs

• Employee discount on St John of God Hospital & Medical Services and Private Health Insurance

• Employee support through our dedicated free Employee Assistance Program (EAP)

• Innovative Professional Development opportunities

• A welcoming and supportive culture

• Highly competitive salary and entitlements

• Collaborative leadership team

• Access to a range of Lifestyle, Health & Wellbeing rewards and discounts

For enquiries contact Karen Robertson, Nurse Manager – Workforce Projects, on (08) 9462 4243.

If suitable applicants are identified advertisement may close prior to listed date and screening/interviews may commence throughout the advertising process.

At St John of God Health Care, we celebrate diversity and warmly welcome applications from people of all backgrounds.

Our commitment is to create a safe and nurturing environment for all children and vulnerable individuals in our care and proactively take steps to protect them from abuse, ensuring their safety and well-being.

Our inclusive culture fosters an environment that is respectful and secure, welcoming and accessible, and unified through our diverse community.