Administration Officer

Job Description:

• Role title: Administration Officer

• Role type: Permanent part time (16hrs/week)

• Role grade: SVHNS Administration Officer Level 2, Year 1-2

• Department and location: Health Information Services, St Vincent’s Hospital, Darlinghurst

• Salary: $66,608.03- $68,817.27 (pro-rata) + super + salary packaging

Better and fairer care.  Always.

We are St Vincent’s Health Australia, Australia’s largest not-for-profit provider of health and aged care services. 

Founded by The Sisters of Charity in 1857, our +30,000 healthcare superheroes operate public and private hospitals, residential aged care, community and virtual care, and outreach programs. 

About the role

• Play a vital role in supporting patient care by accurately managing, tracking, and retrieving medical records across the hospital, including Emergency, inpatient wards, and outpatient services.

• Ensure the integrity, accuracy, and confidentiality of patient information by maintaining electronic and paper medical records in accordance with hospital policies, legislation, and medico-legal requirements.

• Prepping and scanning patient records into the Scanned Medical Record (SMR)

• Work collaboratively with multidisciplinary teams to support the efficient flow of clinical information, contributing to high-quality patient care and continuity of services.

• Enjoy a dynamic and varied role within a supportive Health Information Services team, providing cross-functional support across the department, including occasional weekend shifts and records management activities.

About you

• A motivated and detail-oriented administrator with experience in clerical, records management, or healthcare administration environments.

• Strong communication and interpersonal skills, with the ability to provide professional and responsive service to a wide range of stakeholders.

• Proven ability to work accurately and efficiently in a fast-paced environment while managing competing priorities and meeting deadlines.

• Experience using patient administration systems such as CorePas (or similar), with confidence navigating multiple systems and maintaining data integrity.

• A team player who demonstrates integrity, professionalism, and a commitment to delivering high-quality service in line with the values of St Vincent’s Health Australia.

Why work at St Vincent’s?

• Join us on our mission to provide care to all, including the most at-risk people in our community

• Discounted access to many gyms for you and your family with Fitness Passport

• Access to discounted private health insurance with Medibank

• Access to a government salary sacrifice program.  Make a proportion of your salary tax-free

• Committed to financial support for educational development, scholarship programs, paid study leave

About the hospital

In this role you will be based at St Vincent’s hospital, Darlinghurst.

• A busy inner-city hospital in a beautiful location

• Surrounded by great cafes, galleries and theatres, parks, nightlife, and nearby glorious beaches

• A place of expert clinical care for at-risk people

• Closely partnered with universities & affiliated research institutes, many of which are located on-campus

• Centres of excellence include heart & lung transplantation, bone marrow transplantation, cardiology, cancer care, AIDS/HIV, respiratory medicine, mental health, homeless health, drug & alcohol services, and correctional health 

Sponsorship / work rights for Australia

Please note, visa sponsorship is not available for this position. For this role you must be an Australian or New Zealand citizen or have an Australia visa that grants you the work rights necessary for the role.

Pre-employment checks

Your employment is conditional upon the completion of all role-required pre-employment checks, including relevant immunisations.

Equal opportunity

We celebrate diversity & inclusion and are committed to equal employment opportunity for everyone.

As part of our commitment to reconciliation we encourage Aboriginal and Torres Strait Islander peoples to apply and join us in delivering care that heals body, mind, spirit and community.

How to apply

The closing date for applications is 09 July 2026. Shortlisting for this position will commence immediately. We encourage you to apply promptly as the advertisement may close early should a suitable applicant be sourced.

Please submit your resume and a brief cover letter highlighting how your interest, skills, and experience align with each of the things listed in the About You section of this job advert. 

Respectfully, this role is not open to recruitment agencies.

Reconciliation Action Plan:

At St Vincent's we acknowledge the importance of creating a work environment that is welcoming, safe, equitable and inclusive for Aboriginal and/or Torres Strait Islander Employees. As part of our Commitment to Reconciliation and Closing the Gap in employment related outcomes, we encourage applications from Aboriginal and Torres Strait Islander Peoples.

For further information, visit https://www.svha.org.au/about-us/reconciliation or get in contact at [email protected]

View Reconciliation Action Plan

Code of Conduct:

View Code of Conduct