Administrative Assistant Legal Governance and Operations

This 12-month max term parental cover role provides essential administrative and coordination support across the Legal, Industrial Relations, Regulatory Interactions and Company Secretariat (LIRRICS) function. Supporting legal governance and operations, the role ensures effective governance, reporting, and operational processes. It plays a critical part in maintaining structured ways of working, enabling business continuity and supporting high-quality service delivery. The position also contributes to continuous improvement through enhancing systems, processes and administrative practices.

 Key Responsibilities

• Coordinate governance processes, reporting activities and operational administration across the LIRRICS function
• Maintain accurate records, document repositories and governance documentation in line with compliance requirements
• Support regulatory, compliance and financial administration activities with a high level of accuracy and confidentiality
• Manage and maintain SharePoint sites, document systems and administrative tools to ensure accessibility and consistency
• Contribute to process improvement initiatives, including digitisation, automation and workflow optimisation
• Develop and maintain templates, procedures and documentation to support standardised ways of working
• Coordinate training logistics, learning materials and stakeholder communications to support capability development

 What You Will Bring

• 3–5 years’ experience in an administrative, executive support or business support role, ideally within a corporate, legal or governance environment
• Strong proficiency in Microsoft 365 tools, including SharePoint, Teams and document collaboration platforms
• Advanced document preparation, editing and formatting skills, including experience with board or executive-level materials
• Excellent organisational and coordination skills, with the ability to manage competing priorities and meet deadlines
• High attention to detail with a strong commitment to accuracy, quality and confidentiality
• Demonstrated ability to identify process improvements and enhance administrative efficiency
• Strong interpersonal and communication skills, with the ability to build effective relationships across a broad stakeholder group

Benefits Of Working with Downer

• Work with an ASX listed company, working with market leaders.
• Grow your career with us, we are passionate about giving our people opportunities to grow through personal and professional development and continuous learning:
  • Professional development programs
    • Access to professional memberships and industry networks
• Be part of a team that cares, we foster a work environment built on support that is flexible around our employee’s wellbeing needs:
  • Flexible work arrangements
    • Parental leave
    • Employee Assistance Program
    • Programs promoting diversity and inclusion
• A range of Corporate Benefits, including: 
  • Discounted services (car hires, hotels, insurance, retail stores, gyms) 

Why Downer?

As a trusted name in infrastructure, transport, facilities management, and construction, Downer is committed to delivering projects that create a lasting, positive legacy. We’re committed to building a team that reflects the diverse communities we serve, and we welcome people of all ages, genders, sexual orientations, cultures, abilities, and lived experiences. We especially encourage applications from those whose voices have traditionally been underrepresented in our industry, including women, Aboriginal and Torres Strait Islander Peoples, Māori and Pasifika Peoples, veterans, people with disability, and neurodivergent individuals.  Even if your experience doesn’t align perfectly with this role, we’d still like to hear from you. If it feels like the right fit, apply - potential counts, and so do you.

As a WORK180 Endorsed Employer, we support flexibility that works for your life, inclusive leadership that values your voice, and equitable access to opportunity so you can do your best work and bring your whole self to it.