Agriculture Operational and Digital Administrator - Ballarat

Position Title: Agriculture Operational and Digital Administrator - Ballarat

Position Type: Regular - Full-Time ​

Grade: Grade 03 

Requisition ID: 42635 

In every role, McCainers are ambitious, curious, and passionate about creating exceptional work experiences - together. With a customer-first mindset, we make doing business with McCain easy.

About the role.

Based on-site at our Ballarat plant, this is a hands-on role where you’ll support the local Agriculture team with the systems, data and processes that support our potato supply. This is a great opportunity for someone who enjoys working with systems, data and processes, and can build best practices for continuous improvement in administration and operations within a global FMCG business.

Reporting to the Agriculture Manager (Australia), you’ll work closely with the local Agriculture team, including agronomists and supply leaders, while being part of the broader McCain Agriculture function.

A big part of the role involves working in our Potato Contracting and Receiving (PCR) system – ensuring load, grading and grower information is accurate and up to date, which directly impacts grower payments and supply tracking.

You’ll spend most of your time working across systems, handling data and supporting key operational processes, and interaction with internal agriculture teams, other parts of the McCain operation, and growers.

This role also supports our digital agriculture platforms, acting as the key liaison for the agriculture team and growers adopting digital solutions and advancing operational excellence in agriculture.

What you’ll be doing.

• Manage all day-to-day administration for the Agriculture Function, ensuring efficient operational support.


• Process, manage and reconcile potato load information in the PCR system (allocation, grading and validation) including grower contract setup


• Ensure accuracy of data flowing from weighbridge and quality systems into PCR and other systems


• Guarantee accurate and timely payments through invoice generation (mid and end of month cycles)


• Process payments for vendors, contractors and services


• Investigate, trouble shoot and resolve discrepancies and implement best practises


• Maintain accurate records and support reporting requirements in grower accounts and digital records across platforms such as PC&R and GX Core.


• Provide support for digital agriculture platforms, including basic troubleshooting and assisting growers where needed


• Support company policy, Health & Safety, and Food Safety Management System compliance.


• Build strong working relationships with the local agriculture team and internal stakeholders

What you’ll need to be successful.

• Strong computer skills, particularly in Excel and working across multiple systems


• Experience in an administration or operations role with high attention to detail


• Experience with invoicing, payments or purchase orders is highly regarded


• Ability to pick up new systems quickly (training provided on PCR)


• Strong problem-solving skills and ability to investigate discrepancies


• Clear communication skills and ability to work collaboratively in a team


• Comfortable working in a role that is largely computer-based and process-driven


• Experience working in a high-volume, detail-focused environment is highly regarded

About the team.

You’ll be part of a close-knit Ballarat Agriculture team, working alongside agronomists and managers who are focused on delivering high-quality supply while supporting our grower network, while also being part of the broader McCain Agriculture function.

About McCain.

Click Here to learn more about McCain and how we provide you with opportunities to make an impact that matters.

Leadership principles.

At McCain, our leadership principles guide how we engage with customers, collaborate as a team, and achieve success. We focus on understanding customer needs, driving innovation, empowering people, and taking ownership to clear obstacles and deliver results.

The McCain experience.

We are McCain. This statement is a testament to our collective strength and our individual value. Your contributions play a vital role in our success. Our winning culture is rooted in authenticity and trust, empowering us to bring out the best in one another. Here, you’ll find opportunities to learn, grow, and thrive. Join us and experience why we’re better together.

#LI-IT1, #LI-Onsite 

*We've got this covered! No external agency support required and unsolicited CVs will not be considered.

McCain Foods is an equal opportunity employer. As a global family-owned company, we strive to be the employer of choice in the diverse communities around the world in which we live and work. We recognize that inclusion drives our creativity, resilience, and success and makes our business stronger. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, sex, age, veteran status, disability, or any other protected characteristic under applicable law.

McCain is an accessible employer. If you require an accommodation throughout the recruitment process (including alternate formats of materials or accessible meeting rooms), please let us know  and we will work with you to find appropriate solutions. 

Your privacy is important to us. By submitting personal data or information to us, you agree this will be handled in accordance with McCain’s Global Privacy Policy and Global Employee Privacy Policy, as applicable. McCain leverages AI in the hiring process, though all final decisions are made by humans. You can understand our approach to AI and how your personal information is being handled here. 

Job Family: Agriculture      
Division: ANZ 
Department: ​Ballarat Potato Supply ​
Location(s): AU - Australia : Victoria : Ballarat 

Company: McCain Foods (Aust) Pty.