Associate, Executive Support & Operations Officer

Description

Are you a highly organised professional who thrives on keeping things running smoothly behind the scenes while supporting senior leaders to deliver strategic outcomes?

We're looking for an Executive Support & Operations Officer to join our Business Services Division, providing high-quality operational, reporting and executive support to our Chief Operating Officer (COO) Office and Leadership Team.

This is a varied role where you'll coordinate divisional reporting and governance activities, prepare executive-level communications and presentations, support key business deliverables, and help drive the smooth operation of a busy and collaborative division.

About the role

Working closely with the COO, Business Services Leadership Team and stakeholders across QTC, you'll play a key role in ensuring priorities, reporting obligations and operational activities are coordinated and delivered effectively.

Your responsibilities will include:

• Coordinating divisional reporting, governance submissions and business deliverables.
• Preparing and reviewing executive reports, presentations, briefing notes and communications.
• Managing action registers, governance records and other key operational artefacts.
• Supporting leadership meetings, events, planning activities and divisional operating rhythms.
• Monitoring key priorities, milestones and deliverables across the division.
• Supporting employee engagement initiatives and divisional People Plan activities.
• Acting as a key liaison between the COO Office, Business Services Division and corporate support functions.
• Providing executive support including diary management, travel coordination, expenses, meetings and general administration.
• Supporting continuous improvement initiatives and the effective use of digital and AI-enabled tools.

About you

You'll be a proactive and highly organised professional who enjoys working with senior stakeholders and managing competing priorities in a fast-paced environment.

To be successful, you'll bring:

• Experience providing executive, business operations or divisional support in a corporate environment.
• Strong written communication skills with experience preparing reports, presentations, briefing materials and communications for senior leaders.
• Exceptional organisational skills and attention to detail.
• The ability to build strong stakeholder relationships across all levels of an organisation.
• Sound judgement, initiative and a solutions-focused mindset.
• Advanced Microsoft 365 skills, including Outlook, PowerPoint, Word, Teams and SharePoint.
• The ability to manage confidential information with professionalism and discretion.

Build the future with QTC:  

QTC is the central financing authority for the Queensland Government and provides financial resources and services for the State. We manage the State’s funding program in the global capital markets to deliver sustainable and cost-effective borrowings for the Queensland Government, local governments, and other related entities (our clients). We do work that improves Queensland for generations. We are a leader in finance, creating meaningful solutions with profound outcomes. We set the standard in financial solutions. We address the challenges of today, with results for tomorrow.  

Benefit from a best-in-class professional development program, flexible work, leadership programs, study support, paid-parental leave, salary packaging and a corporate wellbeing program (including discounts for you and your family to a range of fitness facilities close to home or work).  

At QTC we celebrate diversity and are committed to creating an inclusive environment for all employees. We have an equitable, barrier-free application process so please inform us of any accessibility requirements in your application or you can reach out to our Talent Team [email protected].