Executive Assistant, Marketing & Client Services

Your role

At Allens, our business teams are also specialists in their field, using their unique knowledge and expertise to solve critical client and business challenges.

You'll be a part of our Clients & Growth and Brand, Marketing & Comms team (CNG & BMC) team based in Sydney. You will play an essential role within our high-performing national team and have the exciting opportunity to work closely with genuine market leaders. This fantastic role will support our Chief Marketing Officer and Chief Clients & Growth Officer.

As an Executive Assistant in our team you will:

• Have strong communication and organisation skills and the ability to thrive in a fast-paced environment.
• Ensure the Chief Marketing Officer and Chief Clients & Growth Officer are provided with executive and administrative support including, but not limited to, managing complex diaries and logistics, , monitoring inboxes and managing workflows, reporting, document management and expense management.
• Ability to manage competing priorities using judgement and being adaptable
• Have proficiency in Microsoft Office software and demonstrate advanced skills in various applications.
• Have a high degree of initiative, proactivity and problem solving skills, with a willingness to take ownership for the completion of tasks and deliver innovative solutions to improve systems and practices.
• Act as a liaison between the leadership team and internal/external stakeholders, facilitating clear and timely communication.

This is a permanent, full-time opportunity. At Allens we have a hybrid working structure, typically 60% in the office and 40% from home. We would be happy to discuss any other flexible working arrangements that best support you.

About you

You will have:

• Experience in a similar role, ideally with a minimum of 5 years’ experience.
• Exceptional time management and organisational skills with an ability to prioritise, work to tight deadlines and multi-task.
• Possess a keen attention to detail, ensuring accuracy in all aspects of work.
• Excellent administrative experience including Microsoft Office skills (in particular PowerPoint).
• An ability to maintain the highest level of confidentiality at all times.
• A commitment to delivering exceptional client service.
• A proactive mindset and willingness to collaborate across teams
• Expertise in stakeholder management and strong relationship-building skills.
• An interest in marketing.
• A desire to learn, grow, network, mentor others

Your development

In joining Allens, you will receive unparalleled learning and development opportunities. You will be challenged, supported and guided as you learn and develop, and will be encouraged to grow. We foster greatness, and will coach and support you to meet your goals and aspirations.

Our unique Career Deal allows you to take control of your career and provides a transparent approach to career development. Our international alliance with Linklaters means we are able to support secondments all over the world.

Our perks

Our benefits include:

• Financial: market competitive fixed remuneration, employee recruitment referral program, discounts at hundreds of suppliers including retail outlets, health and travel insurance, charity matched funding program.
• Health and wellbeing: fully subsidised gym memberships, annual flu vaccinations, skin checks, in-house snacks and catered meals, subsidised sporting and social activities, Employee Assistance Program including confidential counselling, wellbeing coaching and financial coaching for employees and their families.
• Flexibility: hybrid and flexible working arrangements to support you in your work and life commitments and passions, equipment to support working from home.
• Leave: ability to purchase additional annual leave, access to an enhanced, inclusive and flexible parental leave policy – 26 weeks paid parental leave with no minimum service for permanent employees and high quality executive coaching to support the transition.
• Recognition: team based recognition including social activities and contribution based recognition activities, and annual Allens Values Awards to nominate and recognise the incredible contributions of our people.

Allens is also proud to invest in our communities, giving you the opportunity to make a difference through our work on reconciliation, the environment and other social justice issues as well as our workplace giving and volunteering programs.

How to apply?

We'd love to hear from you so please click "apply now"! If you would like to find out more, please visit "This is Allens" or listen to our Allens Confidential podcast to hear real stories from real people about life at Allens. Alternatively, for a confidential discussion, please phone Mikaela Downie, Talent Acquisition Consultant, +61 2 9230 4248.

At Allens, our culture is made up of unique backgrounds and varying life experiences. We celebrate our people's differences across gender and gender identity, sexual orientation, age, ability, cultural backgrounds, First Nations communities, and family and caring arrangements. If you require adjustments to fully participate in our application process, please contact us at [email protected]. We encourage applicants from all backgrounds, so if you're excited about this role but your past experience doesn't align, please express your interest by emailing us at [email protected]. The right role for you might be just around the corner!