About This Opportunity  

This is a rare opportunity to take on a pivotal coordination role at the centre of the University’s academic governance. As the Executive Coordinator within the Academic Board Office, you will provide high-level executive and operational support to the President and Deputy President of the Academic Board, enabling the effective functioning of the University’s principal academic advisory body.

Working in a complex, high-profile environment, this role requires sound judgement, discretion and exceptional organisational capability. You will coordinate priorities across diaries, correspondence, reviews, meetings and committees, prepare and manage high-quality documentation, and act as a key liaison point for the office for senior leaders, academics, and central portfolios.

This position is well suited to an experienced executive professional who enjoys operating at a strategic interface, brings confidence in managing competing priorities, and is motivated by contributing to the governance and academic mission of one of Australia’s leading universities.

Apply today to play a trusted coordination role at the heart of UQ’s academic governance and help enable excellence in teaching and research!

Key responsibilities will include: 

• Provide high-level executive coordination and support to the President and Deputy President of the Academic Board, ensuring priorities, workflows and communications are managed with discretion and efficiency.

• Coordinate complex diaries, correspondence, meetings and travel arrangements, exercising sound judgement in handling confidential and time-critical matters.

• Coordinate Academic Board activities relating to the program of reviews of schools and other organisational units, including support for the review panel Chair and Secretary

• Manage financial transactions and monitor the Office budget, ensuring compliance with University policies, procedures and financial controls. 

This is a full-time, continuing position at HEW Level 6. 

About You

• Extensive experience providing high-level executive support or coordination in a complex, senior stakeholder environment, ideally within a university or comparable organisation.

• Demonstrated ability to exercise sound judgement, discretion and confidentiality while managing competing priorities and tight deadlines.

• Highly developed organisational skills, with proven capability in coordinating complex diaries, correspondence, meetings and documentation.

• Strong interpersonal and communication skills, with the confidence to liaise professionally with senior leaders, academics and external stakeholders.

• Well-developed administrative and digital capability, including experience preparing high-quality reports, committee papers and presentations.

• A proactive, adaptable approach, with the ability to work autonomously while contributing effectively as part of a collaborative support team.

The successful candidate may be required to complete a number of pre-employment checks, including right to work in Australia and a criminal check.

You must maintain unrestricted work rights in Australia for the duration of this appointment to apply. Employer sponsored work rights are not available for this appointment.   

Questions?  

For more information about this opportunity, please contact Lydia Kavanagh | President of the Academic Board at [email protected].  

For application inquiries, please reach out to the Talent Acquisition team at [email protected], stating the job requisition ID in the subject line.  
 

Want to Apply? 

We welcome applications from all individuals and are committed to an inclusive and accessible recruitment process. To be considered, please ensure you upload:  

• Resume

• A cover letter summarising how your background aligns with the 'About You' section 

Our strength as an institution lies in our diverse colleagues. We're dedicated to equity, diversity, and inclusion, fostering an environment that mirrors our wider community. We're committed to attracting, retaining, and promoting diverse talent. If you require an alternative method to submit your application due to accessibility needs or personal circumstances, please contact [email protected]. 

Other Information  

UQ is committed to a fair, equitable and inclusive selection process, which recognises that some applicants may face additional barriers and challenges which have impacted and/or continue to impact their career trajectory. Candidates who don’t meet all criteria are encouraged to apply and demonstrate their potential. The selection panel considers both potential and performance relative to opportunities when assessing suitability for the role. 

Applications close Thursday 5 March 2026, 11.00pm AEST (R-61903). Please note that interviews have been tentatively scheduled for mid-March.