Facilities Administrator

We’re looking for a highly organised Facilities Administrator to support our national Facilities & Engineering team. This is a critical role ensuring maintenance operations run smoothly behind the scenes—through accurate admin, financial processing and contractor coordination.

This is a Mon-Fri, 7am to 3pm position.

If you thrive in a fast-paced, detail-oriented environment and enjoy working closely with operational teams, this is a fantastic opportunity to build your career with a global leader.

What you’ll be responsible for

• Raising purchase orders and receipting in a timely manner

• Processing invoices and following up with Finance where required

• Maintaining accurate contractor records (insurances, permits, inductions, compliance docs)

• Supporting Capex tracking and facilities budgets

• Assisting with reporting and administrative support for the Facilities team

• Ensuring all documentation and records are up to date and audit-ready

• Working closely with operations, maintenance teams and external contractors

What we’re looking for

• Extensive experience in an administrative role

• Proven experience raising PO’s and processing invoices (essential)

• Proficient data entry and attention to detail

• Ability to manage multiple priorities and deadlines

• Confident communicator with a customer-focused mindset

• Impressive organisational and time management skills

Highly regarded

• Experience in facilities, maintenance or logistics environments

• Exposure to contractor management/compliance documentation

• Proficient Microsoft Office skills (Excel, reporting)

• Experience with systems such as WMS, TMS or finance systems

The Lineage Difference

• Global, growing organisation with strong job security

• Be part of a high-performing facilities and engineering function

• Work across multiple sites and teams—no two days the same

• Supportive and collaborative culture

• Real opportunities for career development and progression

Our Values

At Lineage, everything we do is guided by Safety, Trust, Respect, Innovation and Bold thinking. We’re committed to creating a workplace where people feel valued, supported, and empowered to succeed.