Logistics Venues & Materials Manager

Rugby World Cup Australia is seeking an experienced and driven Logistics Venues & Materials Manager to join our Sydney-based team. Reporting to the Head of CCW, Freight & Logistics, this role plays a central role ensuring everything required to bring each venue to life is planned, sourced, and in the right place at the right time. From furniture and equipment to tools and consumables, this role leads the end-to-end materials strategy across all stadiums, working closely with internal teams and suppliers to understand needs, fill gaps, and coordinate procurement at scale. It also shapes how goods move across the tournament deciding the most efficient delivery and distribution approach to support seamless venue readiness.

In parallel, the role oversees venue logistics operations, making sure each stadium is set up to receive, store, and distribute materials effectively. This includes managing delivery schedules, coordinating on-site logistics teams, and ensuring smooth day-to-day operations during the event. Beyond delivery, the role also leads the plan for what happens after the tournament ensuring assets are reused, repurposed, or disposed of responsibly. It’s a high-impact role that blends planning and execution, requiring strong leadership, attention to detail, and the ability to operate in a fast-paced, complex environment.

Key responsibilities include but are not limited to:

• Lead and oversee the Venue Logistics, Materials Management, and Asset Dissolution workstreams, ensuring coordinated and effective delivery across all venues


• Plan and deliver venue logistics requirements, including FF&E, storage, labour, vehicles, material handling equipment (MHE), and consumables/toolkits


• Develop and manage the Master Delivery Schedule (MDS), controlling all delivery and collection vehicle movements across match venues


• Define and execute the materials strategy, including scoping, sourcing, and procurement of fixtures, furniture & equipment (FF&E), and consumables across the tournament


• Manage the tournament asset register and tracking, ensuring full visibility and control of assets across their lifecycle


• Lead the development and delivery of the asset dissolution strategy, balancing legacy outcomes, operational efficiency, and sustainability


• Build and lead a high-performing team, manage budgets, develop operational plans and documentation, and oversee reporting, issue resolution, and stakeholder engagement throughout the tournament

Qualifications & Experience

• 5+ years’ experience in logistics, supply chain, or major event operations, with involvement in large-scale, multi-venue events. (Major events experience essential)


• Proven experience delivering venue logistics and/or materials programs, including FF&E planning, procurement, and on-site operations


• Strong stakeholder management skills, with the ability to work effectively across multiple internal teams, suppliers, venues, and logistics providers


• Demonstrated leadership experience, with the ability to build, manage, and motivate teams (including direct reports and large temporary workforces)


• Experience managing complex logistics planning and delivery schedules, ideally including vehicle access or delivery coordination systems


• Strong organisational and problem-solving skills, with the ability to manage multiple priorities, meet deadlines, and operate under pressure


• High level of attention to detail and strong systems capability, particularly in Excel and logistics/event systems, with experience tracking assets and managing operational data


• Calm under pressure, proactive and adaptable, with strong problem-solving skills and the ability to navigate complex stakeholder environments, while remaining flexible to travel and work evenings/weekends as required

Why You’ll Love It Here

• Competitive salary: We know world-class talent deserves to be rewarded.


• Hybrid game plan: Work from home on Mondays and Fridays, with a 3-day in-office schedule (Tues–Thu), moving to full-time in-office in 2027 as the tournament approaches.


• Unbeatable location: A modern space across from Sydney’s Hyde Park, just a 5-minute walk from Town Hall, surrounded by public transport, great cafes, restaurants, and shops.


• Wellbeing first: Weekly fresh fruit, Lunch & Learns and a focus on keeping our team feeling their best on and off the field.


• Locker-room ready: Showers, fresh towels, and Dyson hair tools so you can reset and refresh any time.


• Team spirit: Weekly drinks and social catchups that celebrate wins big and small.


• Make your mark: Play a key role in bringing the third largest sporting event in the world to life right here in Australia!

About Us:

Australia’s hosting of the Rugby World Cup is a once-in-a-generation opportunity to grow the game, celebrate our people and culture, and deliver lasting social and economic impact. At the heart of our mission is diversity, inclusion, and legacy ensuring Rugby’s growth benefits all and inspires a new generation of players, fans, and communities. Join us in shaping an unforgettable celebration of Rugby, culture, and community.

How to apply:

Please submit your CV (maximum 3 pages) outlining your suitability based on the requirements for the role via the APPLY NOW link. Only suitable candidates will be contacted.

In setting expectations, there will be a 2-round interview process in our Sydney office.

All applicants need to be able to obtain their own working rights in Australia.

We do not accept unsolicited CVs from recruitment agencies and no fees will be payable. 

Rugby World Cup Australia is committed to building a diverse workforce and therefore strongly encourages applications from underrepresented groups. We are committed to equality and inclusion and welcome applications from all individuals, regardless of their background and are happy to provide reasonable accommodations during the recruitment process. We strive to be a diverse and inclusive workplace, which reflects the global sport we want to be and where everyone can be themselves and feel they belong.