Planned Maintenance Manager

Planned Maintenance Manager – South-East Melbourne
Location: South-East Metropolitan Melbourne, VIC
Company: BGIS, Community Housing and Property Services
Employment Type: Permanent Full-Time, On-Site
Working Hours: Core Business Hours

We acknowledge the Traditional Custodians of the land on which we work and pay our respects to Elders past, present and emerging.

About BGIS

BGIS is a global leader in integrated facilities management, delivering innovative and sustainable solutions across property, infrastructure and essential services.

With significant growth continuing across Victoria, we are creating new opportunities to support a recently acquired client and an important portfolio of residential properties across South-East Melbourne.

Purpose of the Role

BGIS is seeking an experienced Planned Maintenance Manager to oversee the planning, scheduling and allocation of planned maintenance and project works across a community-focused residential portfolio.

Reporting to the Account Director, you will guide the Planned Maintenance Coordination Team and work closely with operational managers, Work Supervisors, subcontractors and client representatives. Together you will make sure planned works are well organised, resourced and delivered on time.

The ideal candidate will be organised, collaborative and people focused. They will enjoy developing a team, building clear processes and creating strong working relationships. 

Key Responsibilities

• Guide and support the Planned Maintenance Coordination Team


• Oversee the planning and allocation of planned works, including programs, resources and Work Supervisor assignments


• Develop and maintain clear planning, scheduling and allocation processes


• Monitor workloads across Work Supervisors, subcontractors and coordinators to keep allocation fair and balanced


• Support work order administration, variations, extensions of time and reporting


• Review subcontractor performance and allocation to support value for money


• Build positive relationships with internal teams, subcontractors and client representatives


• Review operational data to spot risks, capacity pressures and opportunities to improve


• Coach and mentor team members to build skills and support career growth


• Contribute ideas that improve planning accuracy and customer outcomes

Education, Experience & Skills

Essential:

• Experience managing coordination, planning, scheduling or service delivery teams


• Experience managing planned maintenance or project programs


• Experience in workforce planning and resource allocation


• Experience working with subcontractors and supporting their performance


• Experience reviewing operational data and reporting outcomes


• Strong communication and relationship-building skills


• Practical problem-solving and commercial awareness


• Proficiency in Microsoft Office and work management systems


• Qualification in Facilities Management, Building and Construction, Asset Management, Project Management, Business Management or a related discipline, or equivalent industry experience


• Full working rights in Australia

Desirable:

• Experience in community housing, facilities management or maintenance contracts


• Experience with CMMS or asset management systems


• Project management qualifications or leadership training

Workplace Arrangements

This is a permanent full-time, on-site position based in South-East Metropolitan Melbourne during core business hours. You will work alongside a collaborative team and be close to the people and projects you support.

Why Join BGIS?

Join a newly established team supporting an important community housing portfolio, where your planning helps keep homes well maintained.

Key Benefits Include:

✔ Meaningful work supporting residential properties and communities
✔ Career development opportunities within a global organisation
✔ A supportive and inclusive team environment
✔ Spot recognition vouchers and a $2,000 employee referral bonus
✔ Access to Flare discounts across retailers, energy providers, utilities and more
✔ Fitness Passport access for you and your family
✔ Employee Assistance Program and wellbeing initiatives
✔ Two paid volunteer days each year
✔ Career opportunities through secondments and internal mobility
✔ Leadership development through Future Leaders and Leadership Fundamentals programs
✔ Endorsed by WORK180 as an employer of choice for women
✔ Recognised as a Top 101 Workplace for Women in 2026 by WORK180

As a global leader in facilities management, asset management, project delivery and workplace solutions, BGIS manages over 50,000 client locations worldwide and employs more than 10,000 people globally.

How to Apply

If you are an experienced, people-focused manager who enjoys supporting a team and bringing order to busy programs of work, we would love to hear from you.

BGIS is an equal opportunity employer. We strongly encourage applications from women, Aboriginal and Torres Strait Islander peoples, LGBTQ+ individuals, people with disability and people from culturally diverse backgrounds.

Eligibility

Applicants must have full working rights in Australia.

Apply Now

Join a newly established team delivering meaningful outcomes for communities across South-East Melbourne.

Explore more opportunities at https://apac.bgis.com/careers/