Project & Programs Coordinator

Position Details

• Fixed term until 30 June 2028

• Part-Time 0.6 FTE, with flexibility to work across either a 3-5 day working week

• Higher Education Officer Level 7 | $102,589 - $113,561 (pro-rata as part time)

• Location: Tonsley / Kaurna Country

• View Position Description

About ARIIA

Aged Care Research & Industry Innovation Australia (ARIIA) is funded by the Australian Government to increase the capability of the aged care sector workforce to implement evidence-informed best practice and research into everyday practice and adopt innovation and technologies to improve the delivery of aged care services.

About the College of Health and Enablement

ARIIA was established and is hosted by the College of Health and Enablement at Flinders University, and the partnership remains strong, where supporting the aged care workforce remains our shared vision. At the College, we aim to be an innovator in contemporary education producing a safer and more resilient health and social care workforce. Our mission is to improve lives and empower communities, enabling better health and caring in the world through an exceptional student learning experience. Please note, as ARIIA is an independent organisation, this role will be seconded from Flinders University to ARIIA.

About the Role

This role works specifically within the Aged Care Incubator (ACI) Team, which supports aged care providers, technology providers and researchers to collaborate, solve problems together and implement innovative and emerging solutions and technologies.

The Project and Programs Coordinator will coordinate and support the delivery of programs, projects and stakeholder engagement activities, including scheduling, logistics, documentation and monitoring milestones and deliverables, to ensure activities are delivered effectively and on time. A snapshot of the tasks you will have the opportunity to contribute to are listed below:

• Play an active role is leading project ideation, planning, piloting, implementation and scaling, through structured coaching and operational support of ACI programs.

• Managing intake, tracking and follow‑through for enquiries, applications and engagements, including eligibility and readiness checks, issue escalation and maintenance of accurate records.

• Coordinating workshops, meetings, panels and evaluation activities, including documentation, feedback collation, participant follow‑up and preparation of reporting materials.

• Maintaining accurate records and databases for program activities, ensuring data integrity, confidentiality and effective use of CRM and tracking systems.

• Maintaining program visibility and oversight by monitoring milestones, actions and deliverables, and ensuring follow‑ups are completed or escalated.

This position makes a significant contribution to the University’s strategic plan to changing 10 million lives, Every One Matters, by 2035 through education, research and partnership. This role is focused on opening opportunities, solving real-world problems and translating knowledge into outcomes that strengthen communities.

Please note, interstate applicants are encouraged to apply, as we are open to supporting a fully remote working environment for those not already located in Adelaide.

About You

You are a highly organised and proactive project delivery professional with experience supporting and/or coordinating programs in a fast-paced professional environment. Your well-established communication and interpersonal skills allow you to effortlessly build strong and lasting relationships with both your internal working team and external industry stakeholders. You bring a relevant tertiary qualification, or an equivalent combination of experience, education and training, along with the ability to manage competing priorities and deliver high-quality outcomes within tight timeframes. You will also be able to demonstrate the following:

• Demonstrated experience in coordinating or supporting programs and/or projects, with the ability to manage competing priorities and meet deadlines.

• Demonstrated understanding of, and a commitment to, the requirements of confidentiality within a professional work team.

• Sound knowledge of contemporary administrative systems, software and practices, and an ability to interpret and apply a range of relevant policies and procedures within a large and complex organisation.

• Prior experience in the aged care sector is desirable and will be looked at upon favourably.

Life at Flinders

We're transforming and investing in people and facilities to create contemporary, stimulating, and satisfying learning and work environments that reflect our core values of excellence, innovation, courage, and integrity. Flinders is refocusing its strategic priorities with the aim of elevating its performance to be a top ten Australian university, and amongst the top 1% in the world.

Reaching beyond the limits of buildings, borders, and backgrounds, ours is an inclusive culture that believes absolutely in equality and opportunity for all. We don't just accommodate differences; we embrace and celebrate them. So, why work at Flinders?

• 17% Superannuation + salary packaging options

• Flexible working arrangements

• Our commitment to wellbeing through our Thriving@Flinders initiative

• Wide range of professional development activities and services, including exclusive staff study offers 

• We embrace diversity and promote equity and inclusion for all students and staff, as shown through our three SAGE Cygnet Awards.

• Vibrant campus life and amenities including on campus health care services, gym and childcare centre (Bedford Park, South Australia).

Our Commitment to Reconciliation and Indigenous Employment

Flinders University is proud to be an organisation that is committed to our Reconciliation Action Plan and Indigenous Workforce Strategy. Our vision is to be a preferred employer for Aboriginal and Torres Strait Islander peoples.  We are committed to progressing Indigenous advancement in education, research, employment, and wellbeing, and strongly encourage applications from Aboriginal and Torres Strait Islander peoples for all Flinders vacancies.

• Please see here for our Reconciliation Action Plan 

• Please see here for our Indigenous Workforce Strategy 

Prescribed Conditions for Employment

• A current Nationally Coordinated Criminal History Check which is satisfactory to the University will be required by Flinders University before the successful applicant can commence in this position. A criminal record will not automatically disqualify a candidate from consideration. Each case will be assessed on its individual merits and relevance to the inherent requirements of the role.

How to Apply and Information

• You are required to submit a CV, along with a Suitability Statement as a separate document.  This should be no more than 2 pages, and address the Key Position Capabilities of the Position Description

• For more information regarding this position, please contact Liana Donleavy

Certification

Applications to be submitted before 10.00pm:

At Flinders we embrace and celebrate diversity and encourage applications from Aboriginal and Torres Strait Islander peoples, and people of all ages, ethnicities, abilities, sexual orientations, and gender identities.

Flinders. Fearless.